Senior Project Coordinator, Resources & Admin Excellence

Fashion Institute of Design & Merchandising; Hawaii; On-site; USD 70,000 - 100,000; Full time

Job summary

HDR is seeking a Senior Administrative Project Coordinator (Resources) to provide advanced project coordination, resource management, and operational support for complex programs. You will partner with project managers and leadership to oversee reporting, budgeting, and process improvements while guiding project teams.

This role requires documenting decisions, maintaining filing systems, managing communications, preparing reports and dashboards, and mentoring junior staff.

Qualifications

• Demonstrated ability to independently manage competing priorities across multiple projects and stakeholders.
• Strong communication, organization, and relationship-building skills.
• Experience with project financial management, invoicing, budgeting, forecasting, accruals, and reporting.

Responsibilities

• Lead project coordination for large, complex projects.
• Manage project documentation, deliverables, reports, specifications, correspondence, and presentations throughout the project lifecycle.
• Establish, maintain, and audit project filing systems to ensure compliance with HDR quality standards and procedures.
• Participate in project meetings, document key decisions and action items, and ensure timely follow-up.
• Serve as a primary administrative point of contact for project teams, clients, subconsultants, and internal stakeholders.
• Coordinate major project reviews, client meetings, workshops, and startup activities.
• Oversee shared project email inboxes and communication workflows to ensure responsiveness.
• Monitor project performance indicators and identify risks or trends requiring management attention.
• Lead administrative aspects of subconsultant coordination, including contract tracking and invoicing support.
• Support project startup, closeout, and contract administration activities.

Skills

Communication

Project coordination

Analytical skills

Leadership

Time management

Teamwork

Documentation

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

SAP

Job description

HDR is seeking a Senior Administrative Project Coordinator (Resources) to provide advanced project coordination, resource management, and operational support for complex programs. You will partner with project managers and leadership to oversee reporting, budgeting, and process improvements while guiding project teams.

This role requires documenting decisions, maintaining filing systems, managing communications, preparing reports and dashboards, and mentoring junior staff.