Senior Project Admin: Exec Support & Budgets

Fashion Institute of Design & Merchandising; New Jersey; On-site; USD 75,000 - 95,000; Full time

Job summary

HDR in Pennington, NJ seeks a Senior Project Administrator to support executive-level and project-related administrative and accounting functions. The role requires handling confidential information, managing complex files, and preparing reports, budgets, and contracts with accuracy.

You will collaborate with Project Managers and executives, oversee invoicing and collections, monitor schedules, and ensure compliance with contractual obligations while upholding HDR's employee-owned culture and

Qualifications

• 8+ years related experience required.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Active participation in our employee-owned culture is a must.

Responsibilities

• Take responsibility for executive-level and project-related administrative and accounting tasks.
• Handle confidential information with discretion and professionalism.
• Manage multiple complex paper and electronic project files and records.
• Compose and develop correspondence and complex reports for project teams and executives.
• Oversee project budgets, invoicing, collections, and ensure contractual obligations are met.
• Monitor project schedules and workloads across multiple initiatives.
• Organize meetings and assist with presentations for internal and client stakeholders.
• Ensure compliance with company quality assurance guidelines and project contracts.

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

HDR in Pennington, NJ seeks a Senior Project Administrator to support executive-level and project-related administrative and accounting functions. The role requires handling confidential information, managing complex files, and preparing reports, budgets, and contracts with accuracy.

You will collaborate with Project Managers and executives, oversee invoicing and collections, monitor schedules, and ensure compliance with contractual obligations while upholding HDR's employee-owned culture and