Senior Project Coordinator — Construction Admin & Compliance

Gilder Search Group; Saint Paul (MN); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and company holidays

401(k) retirement plan with employer  

Job summary

Konik is partnering with a well-respected firm to hire a seasoned Project Coordinator to oversee project operations and administrative functions in Eagan, MN. This senior role focuses on licensing, compliance, financial tracking, and cross-team support to ensure efficient project delivery.

The ideal candidate has 5+ years as an office manager or project coordinator, with strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• 5+ years of experience as an office manager, project coordinator, or administrative support; construction industry experience is preferred but not required.
• Proven ability to manage processes, workflows, and complex administrative tasks independently.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with contracts, compliance requirements, and project documentation preferred.

Responsibilities

• Maintain licensing and registrations across multiple municipalities and track renewals.
• Prepare, renew, and close licenses as required.
• Run bi-weekly P&L reports and assist with financial tracking.
• Provide admin support to leadership, including reporting and correspondence.
• Support contracts, compliance paperwork, submittals, logs, and close-out documentation.
• Assist in policy writing and process improvements.
• Serve as backup for Assistant Project Managers.
• Collaborate with Accounts Receivable to ensure timely project billing.
• Support internal communications and reminders about policy changes.
• Perform special projects and other admin tasks.

Skills

Office management

Project coordination

Administrative support

Microsoft Office

Communication skills

Multi-tasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Konik is partnering with a well-respected firm to hire a seasoned Project Coordinator to oversee project operations and administrative functions in Eagan, MN. This senior role focuses on licensing, compliance, financial tracking, and cross-team support to ensure efficient project delivery.

The ideal candidate has 5+ years as an office manager or project coordinator, with strong organizational and communication skills, and proficiency in Microsoft Office.