Construction Administration

Gilder Search Group; Saint Paul (MN); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and company holidays

401(k) retirement plan with employer  

Job summary

Konik is partnering with a well-respected firm to hire a seasoned Project Coordinator to oversee project operations and administrative functions in Eagan, MN. This senior role focuses on licensing, compliance, financial tracking, and cross-team support to ensure efficient project delivery.

The ideal candidate has 5+ years as an office manager or project coordinator, with strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• 5+ years of experience as an office manager, project coordinator, or administrative support; construction industry experience is preferred but not required.
• Proven ability to manage processes, workflows, and complex administrative tasks independently.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with contracts, compliance requirements, and project documentation preferred.

Responsibilities

• Maintain licensing and registrations across multiple municipalities and track renewals.
• Prepare, renew, and close licenses as required.
• Run bi-weekly P&L reports and assist with financial tracking.
• Provide admin support to leadership, including reporting and correspondence.
• Support contracts, compliance paperwork, submittals, logs, and close-out documentation.
• Assist in policy writing and process improvements.
• Serve as backup for Assistant Project Managers.
• Collaborate with Accounts Receivable to ensure timely project billing.
• Support internal communications and reminders about policy changes.
• Perform special projects and other admin tasks.

Skills

Office management

Project coordination

Administrative support

Microsoft Office

Communication skills

Multi-tasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Project Coordinator/Construction Admin

Eagan, MN | Direct Hire | $70,000-$75,000

Konik is partnering with a well-respected firm seeking a seasoned Project Coordinator to oversee project operations, administrative functions, and compliance initiatives. The ideal candidate is a strong office manager with experience managing processes, capable of supporting multiple teams and ensuring project administration runs efficiently. While construction experience is preferred, the primary requirement is a track record as a senior administrative or project support professional.

Project Coordinator Responsibilities

• Maintain and manage licensing and registration requirements across multiple municipalities, including tracking renewal dates and coordinating with accounting for necessary documentation.
• Assist in the preparation, renewal, and closure of current licenses as required.
• Run bi-weekly P&L reports for all active projects and assist with financial tracking.
• Provide administrative support to leadership, including daily project oversight, reporting, and general correspondence.
• Support contracts, compliance paperwork, submittals, daily logs, and project close-out documentation.
• Assist in policy writing, development of how-to manuals, and implementation of process improvements.
• Serve as backup for Assistant Project Managers as needed.
• Collaborate with Accounts Receivable to ensure project billing is accurate and timely.
• Support internal communications and reminders regarding policy, process changes, and project updates.
• Perform other special projects and administrative tasks as assigned.

Project Coordinator Qualifications

• 5+ years of experience as an office manager, project coordinator, or administrative support; construction industry experience is preferred but not required.
• Proven ability to manage processes, workflows, and complex administrative tasks independently.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Familiarity with contracts, compliance requirements, and project documentation preferred.

Benefits

• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) retirement plan with employer match

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