Senior Project Coordinator

University Health Network; Ontario (CA); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

HOOPP pension plan

Transit access

Flexible work environment

Development opportunities

Job summary

University Health Network is seeking a Senior Project Coordinator in Toronto to drive surgical initiatives and projects that improve patient care and operational efficiency. You will collaborate with surgeons, administrative staff and external partners to plan, implement and evaluate programs, ensuring adherence to clinical standards.

The role requires strong project management, knowledge of surgical operations, and the ability to coordinate complex tasks across teams.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• Minimum of 3 years of experience in project coordination or management, preferably in healthcare or surgical setting.
• Experience in hospital or surgical department with understanding of workflows.

Responsibilities

• Lead and coordinate multiple surgical projects, ensuring timely execution.
• Develop project plans with timelines, milestones, budgets.
• Track progress and adjust plans to evolving needs.
• Ensure clear communication between surgical teams, administration, and partners.
• Organize and facilitate project meetings with stakeholders.
• Collaborate with senior leaders and surgical teams to identify improvement areas.
• Assist in implementing new protocols or systems.
• Streamline workflows to improve efficiency in the surgical department.
• Prepare and review operational procedures for regulatory compliance.
• Gather and analyze data on performance metrics (outcomes, satisfaction, efficiency).
• Provide regular reports to senior leadership on status and challenges.
• Create presentations for leadership detailing status and performance.
• Coordinate with clinicians and staff to ensure project success and vendor management.
• Maintain confidentiality of project data and adapt to changing dynamics.

Skills

Project coordination

Stakeholder management

Microsoft Office

Data analysis

Regulatory compliance

PMP certification

Healthcare operations

Budgeting

Communication

Multidisciplinary teamwork

Education

Bachelor’s Degree in Healthcare Administration, Nursing, or Business Administration

Master’s degree preferred

Tools

Microsoft Office Suite

Project management software

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union:Non-Union
New or Replacement:Replacement
Site:Toronto General Hospital
Department:Sprott Department of Surgery
Reports to:Director
Wage Range:$35.35 - $53.03 per hour
Hours:37.5 Hours per Week
Status:Temporary Full-Time (1 Year Contract)
Closing Date:September 30, 2026.

Job Summary

TheSenior Project Coordinator for The Sprott Department of Surgerywill play a critical role in supporting the successful execution of surgical initiatives and projects aimed at improving patient care, enhancing operational efficiency, and ensuring adherence to clinical standards. This position will collaborate closely with surgeons, surgical teams, administrators, and other healthcare professionals to facilitate the planning, implementation, and evaluation of various surgical programs and projects.

Reporting to the Senior Manager, Transformation and Quality, the ideal candidate will possess strong project management skills, an understanding of surgical operations, and a proven ability to coordinate complex tasks across multidisciplinary teams. The Senior Project Coordinator will ensure that all projects are completed on time, within scope, and meet quality and regulatory standards.

Duties

• Lead and coordinate multiple surgical projects simultaneously, ensuring timely execution and alignment with departmental goals.
• Develop project plans, including timelines, milestones, resource allocation, and budgets.
• Track and monitor project progress, adjusting plans as needed to meet evolving needs or changes.
• Ensure clear communication and collaboration between surgical teams, hospital administration, and external partners.
• Organize and facilitate project meetings, ensuring that all stakeholders are informed of progress and any issues.
• Collaborate with the Senior Manager, Transformation, the Clinical Directorof Surgery, and Chief of Surgery, as well assurgical teams to identify areas for process improvement and assist in the implementation of new protocols or systems.
• Help streamline workflows to enhance the efficiency and effectiveness of the surgical department.
• Assist in the preparation and review of operational procedures and ensure they comply with regulatory and accreditation standards.
• Gather and analyze data on key performance metrics, such as surgical outcomes, patient satisfaction, and operational efficiencies.
• Provide regular reports to the Clinical Director of Surgery, highlighting project progress, challenges, and successes.
• Develop presentations and documents for senior leadership, providing insights on project status and performance.
• Work closely with surgeons, nurses, administrative staff, and other stakeholders to ensure the successful implementation of surgical projects.
• Serve as a point of contact for project-related inquiries, providing support and guidance to staff.
• Coordinate with external vendors or consultants as necessary to ensure project requirements are met.
• Ensure that all projects adhere to applicable regulatory standards (e.g., JCAHO, HIPAA, AORN) and institutional policies.
• Assist in risk assessment and mitigation strategies for surgical operations and projects.
• Monitor project-related compliance issues, addressing concerns as they arise and working to resolve them in a timely manner.
• Support the development and management of project budgets, ensuring that resources are allocated efficiently and that costs are controlled.

• Bachelor’s Degree in Healthcare Administration, Nursing, Business Administration, or a related field. Master’s degree preferred.
• Minimum of 3years of experience in project coordination or management, preferably in a healthcare or surgical setting.
• Experience working in a hospital or surgical department, with a strong understanding of surgical operations and patient care workflows.
• Proven track record of successfully managing multiple complex projects simultaneously
• Strong project management skills with proficiency in Microsoft tools
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills to effectively collaborate with a diverse group of professionals.
• Ability to analyze data and generate reports that inform decision-making.
• Detail-oriented with strong problem-solving abilities.
• Knowledge of healthcare regulations and compliance standards related to surgery.
• Project Management Professional (PMP) certification or equivalent
• Ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Strong understanding of surgical processes, workflows, and patient care.
• Ability to maintain confidentiality and handle sensitive patient and project data.
• Flexibility and adaptability to changing project needs and healthcare dynamics.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.