Senior Manager - Program Management

UBC; Northern (KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Remote opportunities

Growth opportunities for promotion

401K with company match*

Flexible work environment

Discretionary PTO (Paid Time Off)

Paid Holidays

Employee assistance programs

Medical, Dental, and vision coverage

HSA/FSA

Wellness program

Adoption assistance

Short term disability

Long term disability

Life insurance

Job summary

UBC, a leader in pharmaceutical support services, seeks a senior manager to lead Patient Access Services programs across multiple sites. You will oversee managers and a supervisory team, drive strategic planning, and maintain client relationships to ensure delivery excellence.

The role demands extensive experience in healthcare, strong leadership, and collaboration with internal and external stakeholders. This is a remote, national position with opportunity to shape program growth and

Qualifications

• Bachelor’s degree in relevant discipline or Associate’s Degree and equivalent work experience.
• 8–12 years relevant experience, or 6–10 years with Master’s degree.
• 5 years of related healthcare or pharmaceutical experience.
• 4 years previous managerial experience.
• Strong computer skills with specific aptitude in Microsoft Office.
• Excellent verbal and written communication and presentation skills.
• Strong analytical and problem-solving skills.
• Ability to work cross-functionally to proactively communicate and to resolve issues with urgency.

Responsibilities

• Provide senior managerial duties for appointed program(s) by overseeing facilitation, managing, informing, training, and recruiting employees.
• Strategic client contact for program(s) to which employee is assigned.
• Manage day-to-day activity of program(s) and supervisory team.
• Monitor program statistics and metrics; resolve complex cases.
• Lead client reports and deliverables; present program information to internal and external customers.

Skills

Verbal communication

Written communication

Analytical skills

Cross-functional collaboration

Organization & planning

Problem solving

Project management

Adaptability

Education

Bachelor’s degree in relevant discipline

Associate’s Degree and equivalent work experience

Tools

Microsoft Office

Job description

Regular Cross Functional All Virtual Locations, Home Based Position, USA, Remote, US

As a pharmaceutical support industry leader , UBC is devoted to empowering health solutions for a better tomorrow . We take pride in improving patient outcomes and advancing healthcare. At UBC, we provide services to enhance the entire drug development process and commercialization lifecycle - From clinical trial support to real-world evidence generation.

Embark on a rewarding career journey with UBC! Grow your career while making a meaningful impact on the world around you. UBC fosters a culture built on our Core Values of Respect, Accountability, Innovation, Quality, Integrity, and Collaboration. We believe in an inclusive workplace that fosters creativity.

If you are seeking a career that will challenge, inspire, and reward you, join us at UBC!

This is a people leadership role with the responsibility to grow and expand new teams within our Patient Access Services Division.

Brief Description:

Provide senior managerial duties for appointed program(s) by overseeing the facilitation, managing, informing, training, and recruiting of employees. Strategic client contact for program(s) to which employee is assigned. Manages day-to-day activity of program(s) and supervisory team. May have multiple and/or complex programs. Extensive interaction with internal and external customers. Significant participation in strategic planning. Reviews contracts and is accountable for proper execution of contract terms. Works with Senior Director or Director to develop policies, procedures, and the business work plan for assigned program(s) in corresponding site(s). Sets priorities for the team to ensure task completion, coordinates work activities with other managers. Work is reviewed for soundness of judgment and overall quality and efficiency.

Specific job duties:

• Ensure that all managers, associate managers and supervisors are fully able to provide support to the associates that provide contracted services to the patients and the healthcare providers with the utmost customer service.
• Oversee appointed managers for projects to ensure all project activities are complete and support the escalation process.
• Manage program(s) per the scope of work, program business rules and standard operating procedures within the contracted budget in one or more sites.
• Monitor program statistics and metrics.
• Resolve complex cases.
• Day to day contact with complex clients for issue resolution.
• Lead the analysis and writing of client reports and other deliverables, as applicable.
• Presentation of program information to internal and external customers to include Monthly/Quarterly Business Reviews.
• Works with Manager(s) and Assoc Manager(s) to analyze the operations and efficiency of the program(s).
• Acts as a liaison for other operational departments to research and resolve client issues.
• Provide managers with any issues or follow-up activities that need to occur with clients, participants within a project and/or employee in regard to daily responsibilities.
• Acts as a mentor to other Managers.
• Support efforts to deliver materials that are sponsor-authored /approved to ensure responses and documentation of calls are accurate and concise per GDP and program business rules within the program database.
• Support the appointed Project Manager in the creation of SOPs, project specific procedures and training materials including maintenance of the documents/processes.
• Support the appointed Project Manager in the creation and building of portal designs and requirements for electronic application solutions.
• Contributes to strategic and business planning for the program(s) by participating in planning activities company-wide, identifying project initiatives and operational issues, coordinating research and developing recommendations based on that research.
• Assists with development and tracking of budget.
• Participate in interviewing prospective employees, evaluating current employees, and train employees as needed.
• Work to develop employee’s supervisory skills and provide direction to supervisory staff concerning performance management issues and corrective disciplinary actions.
• Cultivate and manage relationships with key contacts in professional organizations and medical professional societies.
• Ensure the projects are scalable for the current and future term.
• Ability to travel as needed
• Actively participates in in-person and virtual meetings/events (internal and external)
• Other duties as assigned.

Supervisory Responsibility:

1-15 Direct Reports

Desired Skills and Qualifications:

• Bachelor’s degree in relevant discipline or Associate’s Degree and equivalent work experience
• 8 – 12 years relevant experience, or 6 – 10 years of experience with Master’s degree
• 5 years of related healthcare or pharmaceutical experience
• 4 years previous managerial experience
• Strong computer skills with specific aptitude in Microsoft Office
• Excellent verbal and written communication and presentation skills
• Strong analytical and problem-solving skills
• Ability to work cross-functionally to proactively communicate and to resolve issues with the highest sense of urgency
• Highly developed written communication and documentation skills to develop program materials, program specific procedures, and application requirements
• Client interfacing skills to cultivate and manage relationships
• Strong analytical skills
• Ability to analyze information and target trends
• Organize people and systems to achieve goals
• Working knowledge of customer service processes preferred

At UBC, employee growth and well-being are always at the forefront. We offer an extensive range of benefits to ensure that you have everything you need to thrive personally and professionally.

Here are some of the exciting perks UBC offers:

• Remote opportunities
• Growth opportunities for promotion
• 401K with company match*
• Flexible work environment
• Discretionary PTO (Paid Time Off)
• Paid Holidays
• Employee assistance programs
• Medical, Dental, and vision coverage
• HSA/FSA
• Wellness program
• Adoption assistance
• Short term disability
• Long term disability
• Life insurance

UBC is proud to be an equal opportunity employer and does not discriminate because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. We are committed to a diverse, equitable and inclusive culture that fosters respect for each other, our clients, and our patients.