Surgical Coordinator-Bilingual

CarePoint Health Management Associates; Hoboken (NJ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Health insurance

401K

Paid PTO and holidays

Tuition reimbursement

Professional growth opportunities

Wellness programs

Job summary

Hudson Regional Health in Hoboken, NJ seeks a Medical Scheduling Associate to manage surgical bookings, confirm consents, and coordinate with departments for timely procedures.

The role requires bilingual English/Spanish, familiarity with medical terminology, and 1+ year in a medical setting, with 3–5 years in scheduling preferred.

Qualifications

• High school diploma or GED required.
• GI and GYN scheduling experience a major plus.
• Bilingual English/Spanish required.
• Experience with EKG, vital signs, venipuncture, injections.

Responsibilities

• Receives and reviews the Surgical Booking Packet for accurate documentation.
• Confirms receipt of consents for procedures with different payors.
• Ensure patients have completed required items per physicians and insurance.
• Coordinate surgery date with patient and radiology per doctor’s schedule.

Skills

Bilingual English/Spanish

Communication skills

Medical terminology

Scheduling

Data analysis

Education

High school diploma or GED

Job description

About Us

Welcome to Hudson Regional Health

Technology Transforming Care

Hudson Regional Health is a newly unified healthcare network serving Hudson County through four hospitals:Secaucus University Hospital, Bayonne University Hospital, Hoboken University Hospital, and The Heights University Hospital in Jersey City.

Together, these hospitals form a single, integrated system with a shared vision—to deliver modern, patient-first care supported by innovation. From robotic-assisted surgery and AI-powered diagnostics to real-time monitoring and precision neurosurgery, HRH is redefining what’s possible in community healthcare.

Patients across the region now have access to state-of-the-art procedures and nationally recognized specialists, all within a connected, local network designed to put care first.

Our Services

We focus on the care our patients need most, delivered with precision, innovation, and a commitment to excellence.

• Advanced Emergency Services - 24/7 emergency departments across all four hospitals
• Robotic-Assisted Surgery - featuring the Da Vinci XI and ExcelsiusGPS systems
• Neurosurgery & Spine Care - including Stealth Navigation and precision-guided treatment
• Women’s Health & Maternity - comprehensive services tailored for every stage
• Imaging & Diagnostics - AI-enhanced systems for faster, more accurate results
• Outpatient & Specialty Care - coordinated care across multiple disciplines

Our Hospitals

Explore our hospitals and discover care that’s high-tech, high-touch, and close to home:

• Secaucus University Hospital, Flagship campus featuring the Robotic Surgery Institute and modernized emergency care.
• Bayonne University Hospital, A full-service community hospital offering personalized acute care.
• Hoboken University Hospital, A local leader in women’s health, family medicine, and outpatient services.

What You'll Be Doing

Primary Responsibilities (include but are not limited to):

• Receives and reviews the Surgical Booking Packet from all Specialists for accurate documentation.
• Confirms the receipt of consents for special procedures as required by the different payors.
• Ensure that the patients have completed checked off items (journey list, bariatrics, Radiology Breast) as assigned by physicians and insurance.
• Coordinates the surgery date with the patient and hospital departments (radiology) according to the doctor’s schedule and block time.
• Properly documents the surgical schedule in a clear and concise way and distributes to the doctor and staff as appropriate.
• Works with hospital and patients to arrange for PAT’s and medical clearance as needed.
• Arrange with other specialties such as GI and plastics when needed.
• Assisting physicians with patient care.
• Preauthorizes all procedures across all payors.
• Provides information to patients regarding clinical services.
• Confirms surgical appointments for the next day and relates clear instructions such as fasting, etc.
• Submit peer to peer reviews for GI, General Surgery and all other Specialties
• Other duties as assigned.

What We're Looking For

Education, Skills and Experience Requirements:

• High school diploma or general equivalency diploma (GED)
• GI and GYN scheduling a major plus
• Bilingual English/Spanish required
• Electrocardiogram (EKG), vital signs, venipuncture, capillary and injection experience
• Minimum of one year of recent experience working in a medical facility as a medical assistant or externship completion in a medical office.
• Minimum three to five years of scheduling experience, with one year of experience in a clinical setting, preferably a medical practice.
• Knowledge of medical practice protocols related to appointment scheduling.
• Knowledge of medical terminology for interpreting physician instructions and patient needs.
• Knowledge of confidentiality requirements related to patient information.
• Ability to communicate instructions clearly.
• Ability to collaborate with all levels of clinicians and staff to meet needs.
• Ability to analyze data reports and make recommendations for improvement.

What We Offer

• Competitive compensation based on experience and qualifications: When determining the compensation, several factors may be considered including, years of relevant experience, credentials, union contracts, education, and internal equity.
• Comprehensive health, dental, and vision insurance
• 401K, Retirement savings plan
• Generous Paid Time Off (PTO) and paid holidays
• Tuition Reimbursement
• Opportunities for professional growth, development, and continuing education
• Employee wellness programs and resources

Influenza Vaccinations are a requirement for employment. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date, during the influenza season, if you are offered employment, unless you request and receive an approved medical exemption.

We are an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law