Senior Project Controls Specialist

KEITH Engineering Design; Pompano Beach (FL); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, and Vision

Employer matched 401K - 100% Vested on

Paid Parental leave and Life Insurance

PTO, Holidays, and more!

Job summary

KEITH Engineering Design in Pompano Beach, FL, is seeking a Senior Project Controls Specialist to support scheduling, accounting, and documentation for complex civil/engineering projects. The role emphasizes collaboration with executives and PMs to ensure project success.

The position requires a strong background in finance or administration, with proficiency in MS Project and Primavera, and a track record of managing project budgets, forecasts, and billing.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
• 5+ years of experience in project controls, scheduling, accounting, documentation or a related role within Engineering, Architecture, or Construction industry.
• Proficiency with project management software (MS Project, Primavera) and financial management tools.
• Strong analytical and problem-solving skills.
• Excellent communication and organizational abilities.
• Ability to manage multiple priorities, work independently and work collaboratively in a team environment.

Responsibilities

• Develop and maintain detailed project schedules using MS Project or Primavera.
• Coordinate with PMs to monitor project progress and update schedules.
• Coordinate with project managers and team members to ensure timely completion of project milestones.
• Monitor project performance against budgets, schedules and financial targets.
• Analyze schedule and financial alignment, identify risks, and recommend corrective action.
• Manage project billing, accounts receivable, and consultant billing.
• Lead financial forecasting, including labor, revenue, margin, cost to complete, and scenario building.
• Oversee project billing, consultant invoicing, and subconsultant compliance.
• Assist in the development of project proposals with project team
• Assist in tracking project budgets and financial forecasts.
• Prepare and analyze cost reports, identifying variances and recommending corrective actions.
• Collaborate with the finance team to ensure compliance with financial policies and procedures.
• Maintain comprehensive project documentation, including contracts, change orders, billing records, and financial correspondence.
• Review contracts and amendments to ensure financial and billing requirements are properly reflected.
• Ensure all project documents are organized and accessible.
• Support the preparation of project closeout documentation, including final billing, reconciliation, and document archiving.

Skills

Scheduling

Accounting

Documentation

MS Project

Primavera

Communication

Problem solving

Education

Bachelor's degree

Tools

MS Project

Primavera

Job description

Senior Project Controls Specialist

KEITH is looking for a Senior Project Controls Specialist to join our team in Pompano Beach, FL. We are looking for positive individuals to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The firm was founded on the principle of achieving success by combining the latest technology with client oriented business practices, and a strong group of talented professionals.

What you'll do:

The Senior Project Controls Specialist will play a critical role in ensuring the successful delivery of projects by assisting the executive leadership and project management team in managing project scheduling, accounting, and documentation.

Project Scheduling:

• Responsible for developing and maintaining detailed project schedules using industry-standard software (e.g., MS Project, Primavera).
• Coordinate with PMs to monitor project progress and update schedules to reflect changes.
• Coordinate with project managers and team members to ensure timely completion of project milestones.
• Monitor project performance against budgets, schedules and financial targets.
• Analyze schedule and financial alignment, identify risks, and recommend corrective action.

Project Accounting:

• Responsible for project billing, accounts receivable and consultant billing.
• Validate complex contract components, including fee structures, retainage, revenue recognition, and billing requirements.
• Lead financial forecasting, including labor, revenue, margin, cost to complete, and scenario building.
• Oversee project billing, consultant invoicing, and subconsultant compliance.
• Assist in the development of project proposals with project team
• Assist in tracking project budgets and financial forecasts.
• Prepare and analyze cost reports, identifying variances and recommending corrective actions.
• Collaborate with the finance team to ensure compliance with financial policies and procedures.

Project Documentation:

• Maintain comprehensive project documentation, including contracts, change orders, billing records, and financial correspondence.
• Review contracts and amendments to ensure financial and billing requirements are properly reflected.
• Ensure all project documents are organized and accessible.
• Support the preparation of project closeout documentation, including final billing, reconciliation, and document archiving.

What you'll need:

This position requires a strong background in finance, accounting, or administration, and the ability to work effectively in a fast-paced and forward-learning environment.

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• 5 + years of experience in project controls, scheduling, accounting, documentation or a related role within Engineering, Architecture, or Construction industry.
• Proficiency with project management software (e.g., MS Project, Primavera) and financial management tools.
• Strong analytical and problem-solving skills.
• Excellent communication and organizational abilities.
• Ability to manage multiple priorities, work independently and work collaboratively in a team environment.

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!