Project Controls Administrator

KEITH; Pompano Beach (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, and Vision

Employer matched 401K

Paid Parental leave

Life Insurance

PTO, Holidays, and more!

Job summary

A well-established multidisciplinary company in Pompano Beach, FL is seeking a Project Controls Administrator. The role involves project scheduling, accounting, and documentation management to ensure successful project delivery. Candidates should have a bachelor’s degree and 2-5 years of relevant experience. Excellent communication and problem-solving skills are essential for this position. The firm offers generous benefits, including 100% paid medical, dental, and vision.

Qualifications

• 2-5 years experience in project controls, scheduling, accounting, documentation or a related role within Engineering, Architecture, or Construction industry.
• Proficiency with project management software (e.g., MS Project, Primavera) and financial management tools.
• Ability to manage multiple priorities and work collaboratively in a team environment.

Responsibilities

• Assist in developing and maintaining detailed project schedules.
• Responsible for project billing, accounts receivable and consultant billing.
• Maintain comprehensive project documentation, including contracts and change orders.

Skills

Project Scheduling

Project Accounting

Project Documentation

Analytical skills

Communication skills

Organizational abilities

Education

Bachelor’s degree in Business Administration, Finance, Accounting, or a related field

Tools

MS Project

Primavera

Job description

Overview

KEITH is looking for a Project Controls Administrator to join our team in Pompano Beach, FL. We are looking for positive individuals to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The firm was founded on the principle of achieving success by combining the latest technology with client oriented business practices, and a strong group of talented professionals.

What you'll do

The Project Controls Administrator will play a critical role in ensuring the successful delivery of projects by assisting the executive leadership and project management team in managing project scheduling, accounting, and documentation.

• Project Scheduling: Assist in developing and maintaining detailed project schedules using industry-standard software (e.g., MS Project, Primavera). Coordinate with PMs to monitor project progress and update schedules to reflect changes. Coordinate with project managers and team members to ensure timely completion of project milestones. Identify and mitigate scheduling risks and conflicts.

• Project Accounting: Responsible for project billing, accounts receivable and consultant billing. Assist in the development of project proposals with project team. Assist in tracking project budgets and financial forecasts. Prepare and analyze cost reports, identifying variances and recommending corrective actions. Collaborate with the finance team to ensure compliance with financial policies and procedures.

• Project Documentation: Maintain comprehensive project documentation, including contracts, change orders, and correspondence. Ensure all project documents are organized and accessible. Assist in the preparation of project closeout documentation.

What you'll need

This position requires a strong background in finance, accounting, or administration, and the ability to work effectively in a fast-paced and forward-learning environment.

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field
• 2-5 years experience in project controls, scheduling, accounting, documentation or a related role within Engineering, Architecture, or Construction industry
• Proficiency with project management software (e.g., MS Project, Primavera) and financial management tools
• Strong analytical and problem-solving skills
• Excellent communication and organizational abilities
• Ability to manage multiple priorities, work independently and work collaboratively in a team environment

Benefits

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!