Senior Project Assistant – Engineering & Construction

Tetra Tech; Town of Ithaca (NY); On-site; USD 3,444,000 - 3,720,000; Full time

Benefits offered by this job

Comprehensive and market-competitive

Merit-based financial rewards

Flexibility and work-life balance

Collaborative team atmosphere

Learning and development opportunities

Job summary

Tetra Tech in Ithaca, NY is seeking an Administrative Assistant IV (Project Assistant) to provide essential support to engineering and construction teams, including preparing and maintaining project documentation, coordinating communications, and assisting with meetings to keep projects on track.

The ideal candidate has a high school diploma with 5–10 years of office experience, strong organizational and communication skills, and proficiency in Word, Excel, Outlook, and Access (2016).

Qualifications

• High School Diploma with 5–10 years of office experience.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Access (2016).
• Excellent communication and interpersonal skills.
• Active and clear driver’s license, including a successful clearance of a Motor Vehicle history check.

Responsibilities

• Create and modify documents including specifications, bid/construction documents, correspondence, forms, and reports
• Develop and maintain documents and spreadsheets in accordance with company standards using Microsoft Word and Excel
• Attend design and construction project meetings; record, prepare, and distribute meeting minutes
• Maintain organized electronic project files and records
• Copy, scan, and distribute reports, documents, and drawings as needed
• Communicate with contractors and project stakeholders via Outlook and/or project management software to process construction-related documentation
• Provide backup support for switchboard operations as needed
• Perform work in accordance with internal procedures, applicable legislation, and industry standards
• Support continuous professional development and maintain awareness of industry practices
• Promote a culture of safety by working safely at all times and reporting any health and safety concerns
• Perform additional duties as required to support project and team needs

Skills

Office experience

Organization

Microsoft Office

Communication skills

Driver's license

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Access (2016)

Job description

Tetra Tech in Ithaca, NY is seeking an Administrative Assistant IV (Project Assistant) to provide essential support to engineering and construction teams, including preparing and maintaining project documentation, coordinating communications, and assisting with meetings to keep projects on track.

The ideal candidate has a high school diploma with 5–10 years of office experience, strong organizational and communication skills, and proficiency in Word, Excel, Outlook, and Access (2016).