Senior Project Assistant – CMS & Contract Support (Seattle)

D'Leon Consulting Engineers; Seattle (WA); On-site; USD 75,000 - 95,000; Full time

Job summary

D'Leon Consulting Engineers in Seattle, WA is seeking a Senior Project Assistant to setup, maintain, and support the Contract Management System (CMS) for official project documents.

Responsibilities include managing submittals, archiving files, supporting project meetings, tracking RFIs/NCRs, preparing cost documentation, handling pay requests, coordinating with Port departments and contractors, and maintaining drawings and notices. Strong organization and communication skills are essential.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Business Administration, or related field.
• 5-7 years supporting construction projects, contract administration, or document control.
• Experience with CMS or document management platforms (OpenText, Procore, e-Builder).
• Proficient in Microsoft Office.
• Strong organization and communication skills.
• Experience preparing meeting minutes and supporting project meetings.

Responsibilities

• Setup, maintain, and support the CMS for official project documents.
• Perform project close-out and archive CMS files.
• Review contractor submittals for contract compliance.
• Support CM team meetings and prepare materials.
• Develop and maintain project tracking logs (RFIs, Submittals, NCRs).
• Assist with cost documentation and change orders.
• Process pay requests and track pay estimates.
• Maintain construction photographs and logs.
• Review plans to update RFIs and as-built records.
• Coordinate utilities shutdowns and site access with stakeholders.

Skills

CMS experience

Project coordination

Documentation control

Microsoft Office

Communication skills

Meeting minutes

Education

Bachelor's degree or equivalent

Tools

OpenText

Procore

e-Builder

Job description

D'Leon Consulting Engineers in Seattle, WA is seeking a Senior Project Assistant to setup, maintain, and support the Contract Management System (CMS) for official project documents.

Responsibilities include managing submittals, archiving files, supporting project meetings, tracking RFIs/NCRs, preparing cost documentation, handling pay requests, coordinating with Port departments and contractors, and maintaining drawings and notices. Strong organization and communication skills are essential.