Project Administrator

Hill International; Seattle (WA); On-site; USD 50,000 - 70,000; Full time

Job summary

Hill International seeks a Project Administrator in Seattle, WA to support construction project documentation, CMS management and coordination with Port departments, contractors and tenants.

The role requires at least 2 years of construction experience and familiarity with web-based data management tools, with salary range $50,000–$70,000 depending on qualifications and location.

Qualifications

• Minimum 2 years of construction experience.
• Experience in review, creation and management of construction office documentation.
• Knowledge and experience with web-based data management software.

Responsibilities

• Manage the Contract Management System (CMS)
• Support CM project meetings: take meeting minutes; setup and prepare materials
• Manage project tracking logs (RFIs/Submittals/NCRs/etc.)
• Support estimating, cost documentation and track execution of contract change orders
• Support pay requests for construction contracts and manage pay estimate tracking processes
• Support the maintenance of construction photographs, logs and other monitoring/tracking records
• Review plans and specifications to update RFIs and maintain as-built and red-lined drawings
• Support preparation of construction bulletins, field directive change notices and unit quantity analysis
• Coordinate between Port departments, contractors and tenants for documentation and utility shutdowns/CAF/site access
• Manage correspondence and construction documents
• Review plans for constructability feedback
• Provide construction management support as requested by RE
• Provide meeting notes and project tracking logs on request by CM Manager/RE

Skills

Construction experience

Documentation management

Web-based data management

Job description

Hill International is seeking a Project Administrator in Seattle, Washington

Qualifications

• Minimum 2 years of experience in construction
• Experience in the review, creation, and management of construction office documentation
• Knowledge and experience with web-based data management software
• Must be local to Seattle, WA

The salary range for this position is $50,000 - $70,000. The offered salary will be based on the applicants qualifications, education, experience and work location.

Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Responsibilities

• Manage the Contract Management System (CMS)
• Support CM project meetings: take meeting minutes; and setup and prepare materials/make copies
• Manage project tracking logs (RFIs/Submittals/NCRs/etc.)
• Support estimating, cost documentation and track execution of contract change orders
• Support pay requests for construction contracts and manage pay estimate tracking processes
• Support the maintenance of construction photographs, logs and other monitoring/tracking records
• Review plans and specifications to update appropriate RFIs and maintain as built and red-lined drawing records
• Support preparation of construction bulletins, field directive change notices and unit quantity analysis
• Coordinate between stakeholders including Port departments, contractors and tenants to ensure proper documentation and execution of utility shutdowns, CAFs, site access and key requests
• Manage correspondence and construction documents including serial letters, commission memos, meeting notes, and other contract documents
• Reviewing and provide feedback on plans and specifications for constructability
• Provide construction management support as requested by RE
• Provide meeting notes, serial letters, project tracking logs, and other construction records when requested by the CM Manager and/or RE on the project