Project Assistant

Consertus-US; Seattle (WA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) with company contribution

Generous time off policy

Job summary

Consertus-US is seeking a detail-oriented Project Assistant based in Seattle, WA, to support construction management teams on aviation infrastructure projects.

The ideal candidate will excel in documentation and coordination tasks, with a preferred background in Construction Management or related fields, along with 3-7 years of relevant experience. The role offers comprehensive health coverage and competitive compensation.

Qualifications

• 3–7 years of experience supporting construction or infrastructure projects.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Maintain and manage the Contract Management System (CMS) for project documentation.
• Support review and process contractor submittals for compliance.
• Coordination of communication between project stakeholders.

Skills

Organizational skills

Communication skills

Attention to detail

Familiarity with document control systems

Education

Bachelor’s degree in Construction Management, Engineering, Architecture, or related field

Tools

Microsoft Office Suite

Project management platforms (CMS, Procore)

Job description

About this Role

Consertus is seeking a detail-oriented Project Assistant based out of Seattle, WA to support construction management teams on large-scale aviation infrastructure projects. This role plays a key part in ensuring efficient project controls, accurate documentation, and seamless coordination across stakeholders. The ideal candidate thrives in a fast-paced construction environment and brings strong organizational, documentation, and communication skills to support project execution from initiation through close-out.

Key Responsibilities

• Document & Contract Management – Maintain and manage the Contract Management System (CMS) for project documentation and workflows; Track, file, and archive project records in compliance with project standards and systems
• Submittals & Project Controls – Support review and process contractor submittals for compliance and coordinate stakeholder responses; Maintain tracking logs for RFIs, submittals, non-conformance reports (NCRs), and other key project metrics
• Meetings & Coordination – Support project meetings by organizing logistics, preparing materials, and capturing meeting minutes; Coordinate communication between project stakeholders including client teams, contractors, and internal teams
• Financial & Change Management – Support assist with cost documentation, change orders, and pay applications; Track and support payment processes and financial reporting activities
• Construction Documentation & Reporting – Maintain construction logs, photographs, correspondence, and reporting documentation; Assist with preparation of construction bulletins, field directives, and project updates; Maintain as-built documentation and redlined drawings throughout the project lifecycle
• Close-Out & Record Management – Support project close-out and archiving of all electronic and physical project records
• General Project Support – Provide administrative and coordination support to the construction management team; Assist with plans and specifications review for constructability and coordination feedback

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field (preferred)
• 3–7 years of experience supporting construction or infrastructure projects (aviation experience a plus)
• Familiarity with document control systems or project management platforms (CMS, Procore, etc.)
• Strong organizational skills with ability to manage multiple priorities and deadlines
• Excellent communication and stakeholder coordination skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); reporting tools a plus

Compensation

Full-time; on-site. Salary range: $75,000–$90,000 annually; compensation is based on experience, education, and location.

Benefits

Comprehensive health coverage (medical, dental, and vision); company‑paid life and disability insurance; 401(k) with day‑one eligibility (company contributes dollar for dollar up to first 3% of contributions, then matches 50% for next 2%); generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25; access to Consertus Academy for continuous learning and development.

Equal Employment Opportunity Statement

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.