Document Control Specialist

D'Leon Consulting Engineers; Seattle (WA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is looking for a Document Control Specialist to join their Seattle team. In this vital role, you will manage project documents, ensuring accuracy and timely distribution. Your expertise in document control systems and proficiency in MS Office will be crucial as you adapt to the fast-paced environment of civil engineering and construction. This position offers the chance to contribute significantly to project success while honing your leadership and organizational skills. If you thrive in dynamic settings and are eager to make an impact, this opportunity is perfect for you.

Qualifications

• 4 years of experience in document control or engineering preferred.
• Proficiency in MS Office and document control systems is essential.

Responsibilities

• Manage and distribute project documents and track statuses.
• Perform data entry and maintain document control logs.

Skills

Document Control Systems

Leadership Skills

Communication Skills

Organizational Skills

Adaptability

Education

Bachelor's Degree in relevant field

High School diploma or equivalent

Tools

ProjectSolve

Unifier

MS Office (Word, Excel, OneDrive)

Job description

D'Leon Consulting Engineers is seeking a Document Control Specialist in Seattle, WA.

Responsibilities

1. Receive, process, scan, record, and distribute project documents. These documents include design and construction submittals, requests for information (RFIs), requests for change (RFCs), deliverables, reports, change notices (CNs), deviation requests (DRs), correspondence, invoices, contract documents, and insurance. Track response status and follow up with reviewers as appropriate to meet required deadlines. Consolidate review comments and proofread responses prior to submission to Lead Engineer for approval.
2. Perform data entry into ProjectSolve system and Construction Management Team’s Contract Management Interface/Sharepoint system.
3. Establish and maintain document control log (DCL), correspondence log, and change notice (CN) log.
4. Report submittal, RFI, and other data trends using Excel for inclusion in monthly reports.
5. Retrieve and reproduce documents as requested by the project team.
6. Establish and maintain hard copy files and ProjectSolve site files in accordance with Document Control Procedures.
7. Assist in the preparation of the monthly progress report, gathering data for all deliverables issued on a monthly basis for reporting purposes.
8. Assist in the preparation of Subcontract Agreements and collection of sub-consultant insurance forms pertaining to document control.

Qualifications

1. Experience with document control systems, including ProjectSolve and Unifier.
2. Proficiency in MS Office programs, including Word, Excel, and OneDrive.
3. Demonstrated ability to adapt to changing priorities in a fast-paced environment.
4. Leadership, communication, and organizational skills.
5. Bachelor's Degree preferred and four years of professional experience in document control, configuration management or engineering, or High School diploma or equivalent with six years of experience.

Seniority level

Associate

Employment type

Full-time

Job function

Consulting

Industries

Civil Engineering and Construction