Senior Project Administrator

ECS Southeast, LLP; Greensboro (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

ECS Employee Ownership

Job summary

ECS Group of Companies is seeking a Senior Project Administrator to support the Project Team from proposal to final invoice. You will help manage budgets, prepare invoices, and coordinate project resources while mentoring junior staff and ensuring on-time delivery.

In this role, you will act as the central client-facing contact, collaborate with managers on staffing, and maintain documentation and schedules using ECS systems. Strong communication and organizational skills are essential.

Qualifications

• 4 years of related experience.
• High school diploma or GED required; Bachelor's preferred.
• Valid driver's license if driving for ECS.
• Excellent oral & written communication skills.
• Strong project management and contract administration skills.
• Dependable, self-motivated, responsible, and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Strong leadership and decision-making skills.
• High-level understanding of prioritizing and urgency of work in the consulting industry.
• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements.

Responsibilities

• Manages administrative tasks from proposal to final invoice payment.
• Assists junior staff with issue resolution.
• Coordinates project resources and paperwork.
• Maintains project schedules and budgets using ECS systems.
• Coordinates internal communications across projects.
• Mentors junior staff and supports team development.
• Coordinates project meetings and client issue resolutions.
• Central point of contact for client-facing communications.
• Assists in managing budgets and invoice processing.
• Prepares change orders and invoices.
• Prioritizes tasks to meet deadlines.
• Supports project and contract management and staffing decisions.
• Hosts or attends project discussions with clients and follows up on reports.

Skills

Communication skills

Teamwork

Multi-tasking

Detail-oriented

MS Office

Leadership

Project coordination

Documentation

Education

High school diploma or GED

Bachelor of Business or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

The Senior Project Administrator is responsible for supporting the Project Team and all required administrative tasks on a project from proposal to final invoice payment. The Senior Project Administrator is responsible, along with the Project Manager, for the completion and overall success of the project. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities

• Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Assists junior staff with resolution of issues
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Proactively coordinates internal communications with staff members on a variety of projects
• Actively mentors junior staff and supports the overall development of the team
• Assists with the coordination of project meetings and provides solutions to administrative and client issues as necessary
• Coordinates and serves as the central point of contact for client-facing, project-related communication
• Assists in managing project budgets, preparing invoices, and collections efforts
• Prepares change orders and invoices
• Prioritizes tasks and meets project deadlines
• Assists project and contract management
• Helps manage project budgets
• Hosts or attends project discussions with clients and follows up on reports to determine if there are questions
• Collaborates with other managers to assist in making staffing decisions as requested

Qualifications

Required Qualifications & Skills

• 4 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Strong project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Strong leadership and decision-making skills
• High-level understanding of prioritizing and urgency of work in the consulting industry

Military Qualifications

• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements from the above section titled "Required Qualifications":
• E-4

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.