Senior Project Administrator – Construction & Programs

ENFRA LLC; Long Beach (MS); On-site; USD 35,000 - 46,000; Full time

Job summary

ENFRA LLC is hiring a Project Administrator III to support project staff on $10M-$30M initiatives with 50–200 onsite personnel. You will handle time tracking, onboarding, invoicing, documentation, and subcontract-related tasks in a dynamic energy infrastructure setting.

The ideal candidate has 3+ years of administrative experience, GMP billing exposure, and strong MS Word/Excel/Outlook skills in a fast-paced environment. Travel 0–5% is possible.

Qualifications

• High school diploma or GED.
• GMP billing experience preferred.
• Proficient with Word, Excel and Outlook.

Responsibilities

• Ensure accurate employee time tracking weekly with supervisor approvals.
• Maintain and procure office supplies with manager approval.
• Assist in new hire onboarding and IT hardware/permissions requests.
• Electronic project file maintenance and document control.
• Assist with invoice coding and approvals as requested.
• Manage subcontracts, change orders, purchase orders and insurance certificates.
• Prepare client billings and lien releases.
• Collect client contractual requirements (licenses, insurance, safety programs).
• Assist permits applications and inspections scheduling when applicable.
• Contribute to project documentation (daily reports, look-ahead, labor forecast).
• Compile submittals, specs, and O&M/start-up books.
• Distribute documents to field teams and key stakeholders.
• Communicate project information effectively to the team.
• Reconcile tool/rental equipment lists and parking passes if applicable.
• Perform other administrative functions as needed.

Skills

Administrative experience

Time tracking

Communication skills

Multi-tasking

Attention to detail

GMP billing experience

Education

High School diploma or GED

College-level coursework in construction management

Construction billing experience (AIA/Textura)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

AIA billing / Textura

Job description

ENFRA LLC is hiring a Project Administrator III to support project staff on $10M-$30M initiatives with 50–200 onsite personnel. You will handle time tracking, onboarding, invoicing, documentation, and subcontract-related tasks in a dynamic energy infrastructure setting.

The ideal candidate has 3+ years of administrative experience, GMP billing exposure, and strong MS Word/Excel/Outlook skills in a fast-paced environment. Travel 0–5% is possible.