Senior Construction Project Administrator

ENFRA Solutions; Long Beach (MS); On-site; USD 34,000 - 45,000; Full time

Job summary

ENFRA Solutions is seeking a Project Administrator III to support our project staff on $10M-$30M initiatives with 50-200 onsite employees. Responsibilities include time tracking, office supply management, onboarding, and document control. The role requires GMP billing experience and strong MS Word, Excel and Outlook skills.

The position offers on-site work with opportunities to contribute to project documentation, invoicing, subcontract tracking, and client billings. 0-5% travel is expected.

Qualifications

• High School diploma or GED.
• 3+ years of administrative experience.
• GMP billing experience.
• Proficient in Microsoft Word, Excel and Outlook.
• Excellent organizational, communication and interpersonal skills.
• Detail oriented and able to tackle multiple ongoing projects in a fast-paced environment.

Responsibilities

• Ensure accurate employee time tracking on a weekly basis with supervisor approvals and timely submission to Payroll processor.
• Maintain and procure office supplies with manager approval.
• Assist in onboarding and processing of IT hardware & permissions requests.
• Electronic project file maintenance.
• Assist team in invoice coding and approvals as requested.
• Request and track subcontracts, change orders, purchase orders and sub insurance certificates.
• Prepare and submit client billings and lien releases.
• Gather and submit client-specific contractual requirements (license, insurance, safety programs, SDS sheets).
• Assist with permits and scheduling inspections (if applicable).
• Develop project documentation (daily reports, 4-week look-ahead, labor forecast).
• Compile submittal, spec & O&M/start-up books for PMs.
• Review and distribute documents to field personnel and key parties.
• Effectively communicate project information to the team.

Skills

Administrative Experience

GMP Billing

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication Skills

Multi-tasking

Education

High School Diploma

Tools

AIA Billing

Textura

Job description

ENFRA Solutions is seeking a Project Administrator III to support our project staff on $10M-$30M initiatives with 50-200 onsite employees. Responsibilities include time tracking, office supply management, onboarding, and document control. The role requires GMP billing experience and strong MS Word, Excel and Outlook skills.

The position offers on-site work with opportunities to contribute to project documentation, invoicing, subcontract tracking, and client billings. 0-5% travel is expected.