Senior Project Administrator — Construction Ops

ENFRA; Long Beach (MS); On-site; USD 34,000 - 47,000; Full time

Job summary

ENFRA in the United States is seeking a Project Administrator III to support project staff on $10M-$30M initiatives with 50–200 onsite employees. You will help manage daily operations, time tracking, and project documentation to keep schedules on track.

The role emphasizes accuracy, organization, and clear communication with field teams, suppliers, and clients. A strong focus on GMP billing and MS Office proficiency will help you excel in this fast-paced construction environment.

Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• GMP billing experience.
• Proficient in Microsoft Word, Excel and Outlook.
• Ability to multi-task and strong organizational and communication skills.
• Detail oriented with ability to manage multiple ongoing projects.

Responsibilities

• Ensure accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.
• Properly maintain and procure office supplies with manager approval
• Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary.
• Electronic project file maintenance
• Assist team in invoice coding and approvals as requested
• Request and track subcontracts, change orders, purchase orders and sub insurance certificates
• Prepare and submit client billings and lien releases.
• Gather and submit any client specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list and gather from other SI department's safety program, drug awareness program, SDS sheets for jobsite)
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Assist with the development of project documentation- daily reports, 4 week look-ahead, labor forecast etc.
• Compile submittal, spec & O&M/start-up books as requested by project managers
• Review and distribute documents/correspondence to field personnel and other key parties as needed
• Effectively & accurately communicate relevant project information to project team
• Reconcile tool and rental equipment list (if applicable)
• Manage parking pass process (if applicable).
• Other administrative functions as requested

Skills

Administrative experience

Excellent communication

Multitasking

Attention to detail

Team coordination

Education

High School diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

ENFRA in the United States is seeking a Project Administrator III to support project staff on $10M-$30M initiatives with 50–200 onsite employees. You will help manage daily operations, time tracking, and project documentation to keep schedules on track.

The role emphasizes accuracy, organization, and clear communication with field teams, suppliers, and clients. A strong focus on GMP billing and MS Office proficiency will help you excel in this fast-paced construction environment.