Senior Project Administrator

Fashion Institute of Design & Merchandising; New Jersey; On-site; USD 75,000 - 95,000; Full time

Job summary

HDR in Pennington, NJ seeks a Senior Project Administrator to support executive-level and project-related administrative and accounting functions. The role requires handling confidential information, managing complex files, and preparing reports, budgets, and contracts with accuracy.

You will collaborate with Project Managers and executives, oversee invoicing and collections, monitor schedules, and ensure compliance with contractual obligations while upholding HDR's employee-owned culture and

Qualifications

• 8+ years related experience required.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Active participation in our employee-owned culture is a must.

Responsibilities

• Take responsibility for executive-level and project-related administrative and accounting tasks.
• Handle confidential information with discretion and professionalism.
• Manage multiple complex paper and electronic project files and records.
• Compose and develop correspondence and complex reports for project teams and executives.
• Oversee project budgets, invoicing, collections, and ensure contractual obligations are met.
• Monitor project schedules and workloads across multiple initiatives.
• Organize meetings and assist with presentations for internal and client stakeholders.
• Ensure compliance with company quality assurance guidelines and project contracts.

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Senior Project Administrator, we'll count on you to:

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Preferred Qualifications

• Local candidates preferred

#LI-AG2

Required Qualifications

• A minimum of 8 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-New Jersey-Pennington

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Aug 21, 2026

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and equal opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.