Senior Programs Coordinator — Health Care & Public Health

National Academy of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Retirement & savings benefits

Paid holidays

Paid personal leave

Transportation subsidies

Education assistance

Job summary

The National Academies is seeking a Senior Program Assistant for the Health Care and Public Health Program in Washington, DC. The role oversees complex administrative duties, meeting coordination (virtual and in-person), and basic research support, with a strong emphasis on document management and stakeholder communication.

Hybrid work arrangement with onsite expectations and occasional travel to National Academies facilities and sponsor locations.

Qualifications

• Proficiency in Microsoft Office Suite.
• Ability to plan and support extensive meeting activities.
• Ability to solve problems with supervisory consultation or by following procedures.
• Ability to prioritize work and adapt to changing directions.
• Ability to work successfully in a team environment.
• Ability to develop relationships with co-workers and employees in other National Academies’ departments.
• Good communication and interpersonal skills with a proven ability to interact with all levels of employees.

Responsibilities

• Administrative: performs routine and complex clerical tasks including detailed scheduling, writing/editing, mailings, meeting notes, and follow-up actions.
• Event Planning and Management: coordinates logistics for internal and external meetings and workshops (virtual and in-person), including travel, lodging, catering, AV, and attendee registration.
• Communication, Dissemination, and Information Management: updates databases, maintains distribution lists, and coordinates website updates; responds to inquiries.
• Publications: may assist with formatting, editing, and proofreading publications and coordinating printing.
• Research Support: may perform basic research, literature searches, and data compilation.

Skills

Microsoft Office

Meeting planning

Problem solving

Prioritization

Teamwork

Relationship building

Communication

Education

High School Diploma or GED

Job description

The National Academies is seeking a Senior Program Assistant for the Health Care and Public Health Program in Washington, DC. The role oversees complex administrative duties, meeting coordination (virtual and in-person), and basic research support, with a strong emphasis on document management and stakeholder communication.

Hybrid work arrangement with onsite expectations and occasional travel to National Academies facilities and sponsor locations.