Senior Program Coordinator (Confidential)

Rutgers University; New Brunswick (NJ); Hybrid; USD 71,447 - 109,422; Full time

Job summary

Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator (Confidential) for the Office of the Executive Vice President and Chief Administrative Officer. The role supports strategic initiatives related to civil rights across the University, collaborating with senior leadership to strengthen infrastructure and processes.

The position requires independent judgment, strong organization, analytics, and the ability to manage multiple priorities in a complex environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of two years of relevant professional experience in program coordination, project coordination, administration, compliance, legal support, higher education, human resources, civil rights, or related area.

Responsibilities

• Coordinate development, implementation, and ongoing administration of the University's civil rights operational infrastructure.
• Coordinate cross-functional initiatives with offices and stakeholders related to civil rights, Title VI, equal opportunity, nondiscrimination, accessibility, Title IX.
• Compile and analyze programmatic data to support leadership decisions, program development, and continuous improvement.
• Develop standardized processes, workflows, and referral pathways for consistency across the University.
• Map existing functions and stakeholder relationships to identify gaps and opportunities for coordination.
• Prepare reports, briefing materials, and implementation documents for senior leadership and stakeholders.
• Coordinate meetings, committees, agendas, minutes, and follow-up actions.

Skills

Oral and written communication

Interpersonal skills

Time management

Project management

Strategic thinking

Confidential information handling

Education

Bachelor's degree in public administration, business administration, public policy, legal studies, social sciences, human resources, or related field

Job description

Position Details

• Recruitment/Posting Title: Senior Program Coordinator (Confidential)
• Job Category: Staff & Executive - Administrative & Support
• Department: EVP & Chief Admin Officer
• FLSA: Exempt
• Grade: 05
• Union Description: Administrators Confidential
• Payroll Designation: PeopleSoft
• Position Pension Eligibility: ABP
• Standard Hours: 37.50
• Work Arrangement: Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
• Terms of Appointment: Staff - 12 month
• Salary: Minimum Salary 71447.000, Mid Range Salary 90435.000, Maximum Salary 109422.000
• Position Status: Full Time
• Posting Number: 26ST1568
• Posting Open Date: 07/28/2026
• Regional Campus: Rutgers University-New Brunswick
• Home Location Campus: Rutgers University - New Brunswick
• City: New Brunswick
• State: NJ

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator (Confidential) for the Executive Vice President and Chief Administrative Officer. This position reports to the Executive Vice President and Chief Administrative Officer and supports the development, implementation, coordination, and ongoing administration of strategic initiatives related to the University's civil rights functions. Working closely with senior leadership, the Senior Program Coordinator assists with efforts to strengthen the University's civil rights infrastructure, improve coordination across relevant offices and stakeholders, and develop consistent, effective, and accessible processes for addressing civil rights-related matters across the institution.

The position requires independent judgment, strong organizational and analytical skills, and the ability to manage multiple priorities in a complex environment. Responsibilities include project and implementation planning, research and benchmarking, process development and documentation, stakeholder coordination, preparation of reports and briefing materials, and development of tools and resources to support effective program operations.

Among the key duties of the position are the following:

• Coordinates the development, implementation, and ongoing administration of the operational infrastructure within the University's civil rights function.
• Coordinates cross-functional initiatives involving University offices and stakeholders with responsibilities related to civil rights, Title VI, equal opportunity, nondiscrimination, accessibility, Title IX, and related areas.
• Compiles, organizes, and analyzes programmatic and operational information to support leadership decision-making, program development, and continuous improvement.
• Coordinates the development, documentation, and implementation of standardized processes, protocols, workflows, and referral pathways to promote consistency, clarity, and coordination across the University.
• Conducts reviews and documents the mapping of existing functions, responsibilities, processes, and stakeholder relationships to identify gaps, overlaps, dependencies, and opportunities for improved coordination.
• Develops and prepares reports, presentations, briefing materials, meeting materials, implementation documents, and other communications for senior leadership and University stakeholders.
• Coordinates meetings, committees, and stakeholder engagement activities, including developing agendas, maintaining meeting minutes, tracking follow-up responsibilities, and supporting timely completion of deliverables.
• Prepares and distributes documents, requested by the Office of University Labor Relations and the Office of General Counsel.
• Maintains dashboards and other tracking tools to monitor initiatives, milestones, and outcomes.
• Evaluates administrative processes and program operations and develops recommendations to improve efficiency, coordination, service delivery, and stakeholder experience.
• Performs other related duties and special projects as assigned.

Qualifications

Minimum Education and Experience

• Bachelor's degree in public administration, business administration, public policy, legal studies, social sciences, human resources, or a related field; or an equivalent combination of education and/or experience.
• A minimum of two years of relevant professional experience in program coordination, project coordination, administration, compliance, legal support, higher education, human resources, civil rights, or a related area.

Required Knowledge, Skills, and Abilities

• Outstanding oral and written communication, interpersonal, time management, and project management skills.
• Ability to think strategically.
• A demonstrated ability to manage confidential and sensitive information.

Preferred Qualifications

• Experience working in higher education, government, a legal environment, compliance, human resources, or civil rights administration. Familiarity with civil rights, equal opportunity, nondiscrimination, Title IX, Title VI, accessibility, or related institutional compliance functions.
• Experience developing process maps, workflows, standard operating procedures, implementation plans, dashboards, or other operational tools.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement