Administrative Coordinator

Rutgers University; New Brunswick (NJ); Hybrid; USD 59,893 - 87,925; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and various.

Competitive retirement benefits, ABP

Educational benefits for employee/dep.

Life insurance coverage

Employee discount programs

Job summary

Rutgers University–New Brunswick seeks an Administrative Coordinator for the Office of Information Technology. The role supports day-to-day office operations, purchasing, scheduling, expense reporting, data entry, and report preparation for leadership.

The position reports to the Business Manager, offers a hybrid work arrangement, and requires a bachelor's degree and at least two years of administrative experience. Salary ranges from $59,893 to $87,925 with benefits.

Qualifications

• Bachelor's degree in related field or equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
• A minimum of two years relevant experience working in an administrative environment.

Responsibilities

• Implements internal office procedures and administrative guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and departmental policies, and in alignment with the mission, vision, role, and goals of the university and the Office of Information Technology.
• Ensures the smooth day-to-day functioning of the office by managing a variety of tasks including purchasing of office supplies, processing contract renewals under direction of others, meeting scheduling, expense report preparation, data entry, absence recording, evaluation tracking, and general office administration.
• Provides executive level support and assists with department-wide event planning, ensuring that all events are well organized and effectively supported.
• Ensures gathering data from multiple sources and groups within the division to support the preparation of reports and presentations for departmental leadership.
• Demonstrates a working knowledge of university policies and procedures.

Skills

Verbal and written communication

Attention to detail

Multitasking

MS Word

Excel

PowerPoint

Zoom/Webex/Teams

Education

Bachelor's degree

Two years administrative experience

Tools

Microsoft Word

Excel

PowerPoint

Zoom

Webex

Teams

Cornerstone applications

Tableau

SharePoint

Smartsheets

Job description

Position Details

Recruitment/Posting Title: Administrative Coordinator

Job Category: URA-AFT Administrative

Department: OIT - Enterprise Infrastructur

FLSA: Nonexempt

Grade: 04

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Office of Information Technology. This position will report to the Business Manager.

Among the key duties of this position are the following:

• Implements internal office procedures and administrative guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and departmental policies, and in alignment with the mission, vision, role, and goals of the university and the Office of Information Technology.
• Ensures the smooth day-to-day functioning of the office by managing a variety of tasks including purchasing of office supplies, processing contract renewals under direction of others, meeting scheduling, expense report preparation, data entry, absence recording, evaluation tracking, and general office administration.
• Provides executive level support and assists with department-wide event planning, ensuring that all events are well organized and effectively supported.
• Ensures gathering data from multiple sources and groups within the division to support the preparation of reports and presentations for departmental leadership.
• Demonstrates a working knowledge of university policies and procedures.

Salary Details

Minimum Salary: 59893.480

Mid Range Salary: 73909.480

Maximum Salary: 87925.480

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status & Working Hours

Position Status: Full Time

Standard Hours: 37.50

Work Arrangement: Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

• Minimum Education and Experience: Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
• Minimum Education and Experience: A minimum of two years relevant experience working in an administrative environment.

Required Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to manage multiple priorities are essential for success in this role.
• Experience with desktop productivity tools such as MS Word, Excel, and PowerPoint.
• Familiarity with virtual meeting collaboration tools such as Zoom, Webex, Teams.

Preferred Qualifications

• Knowledge of Cornerstone applications (SciQuest, Orcacle Financial Manager, Tableau, Concur) Smartsheets, and Sharepoint are preferred.
• Demonstrated ability to leverage artificial intelligence (AI) tools to improve operational efficiency, streamline workflows, and enhance productivity.

Equipment Utilized

• This position will utilize the desktop productivity tools, and software listed above.

Physical Demands and Work Environment

• This position includes sitting, standing, moderate noise, open workspace/cubicle environment.

Posting Details

• Posting Number: 26ST1550
• Posting Open Date: 07/29/2026
• Regional Campus: Rutgers University-New Brunswick
• Home Location Campus: Busch (RU-New Brunswick)
• City: Piscataway
• State: NJ

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement