Project Assistant

Rutgers University; Newark (NJ); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental coverage

Paid vacation and holidays

Competitive retirement benefits

Employee educational benefits

Life insurance coverage

Job summary

Rutgers University in Newark is seeking a Project Assistant Coordinator to support grant deliverables and coordinate program logistics. The ideal candidate will have a bachelor's degree and up to two years of project coordination experience.

This role requires good communication skills, computer literacy, and knowledge of complex business topics. Benefits include medical coverage, paid vacation, and educational benefits. A hybrid work arrangement may be available.

Qualifications

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years of relevant experience in a project coordination function.
• Strong public engagement skills.

Responsibilities

• Coordinates program logistics and event setup.
• Provides routine and non-routine information and explanations to stakeholders.
• Schedules and coordinates design and logistics for events and meetings.

Skills

Project coordination

Good communication skills

Interpersonal skills

Computer literacy

Knowledge of complex business and legal topics

Education

Bachelor’s degree in a related field or equivalent

Tools

Canva

Adobe Creative Suite

Job description

Position Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, is seeking a Project Assistant Coordinator. Reporting to the Senior Program Coordinator (SPVR), this position provides support to NJSBDC management for implementing numerous grant deliverable obligations (federal/state/local/private). The role is responsible for coordinating program logistics, event setup, contractor management, communications, and data management to effectively implement grant‑funded projects and initiatives.

Responsibilities

• Coordinates program logistics, event setup, contractor management, communications, and data management to effectively implement grant‑funded projects and initiatives.
• Prioritizes work, resolves routine conflicts and issues, prepares and implements administrative guidelines and procedures, and provides oversight and facilitation.
• Provides routine and non‑routine information and explanations to leadership and stakeholders.
• Creates informational materials, as needed.
• Provides supporting performance reports, analysis, and proposal data upon request.
• Prepares, processes, and controls records, narratives, reports, and other documents.
• Schedules, arranges and coordinates design and logistics for events and meetings; completes other work assigned.
• May perform functions such as accounting or budgeting.

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years of relevant experience in a project coordination function, good communication and interpersonal skills, and computer literacy.

Required Knowledge, Skills, and Abilities

• Fluency in areas such as venture capital readiness, small business legal structuring, financial forecasting, tech commercialization, etc., and the ability to apply that knowledge in real time.
• Strong public engagement skills and working knowledge of complex business and legal topics.

Preferred Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• Two years of relevant experience in project coordination.

Equipment Utilized

• Awareness of Canva, Adobe Creative Suite for professional content creation.

Physical Demands and Work Environment

• Occasional travel in NJ with potential nights/weekends on occasion.
• Ability to lift up to 15 lbs.

Benefits

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options.
• Employee and dependent educational benefits (when applicable).
• Life insurance coverage.
• Employee discount programs.

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Pre‑Employment Screenings

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against seasonal influenza for the current flu season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement.