Senior Personal/Executive Assistant — Travel-Ready

Glocap Search; Greenwich (CT); On-site; USD 80,000 - 100,000; Full time

Job summary

Glocap Search is seeking a Personal/Administrative Assistant to support a current Executive Assistant in a Greenwich-based hedge fund. The role involves organizing executive and family-related tasks and requires access to a vehicle with a valid Driver’s License.

The position offers 9:00AM-6:00PM hours with flexibility as needed, a salary of $80-100K DOE, discretionary bonus, and benefits. Bachelor’s degree is required and a strong command of Google Suite and Microsoft Office is essential.

Qualifications

• Bachelor's degree required.
• Experience with Google Suite and Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Plan, organize, and execute personal and executive assistant functions for the executive.
• Serve as backup for Greenwich office receptionist and cover lunch, attendance tracking, and conference rooms.
• Coordinate domestic and international travel including car services, hotel, visas, and flights.
• Manage calendars via Outlook/Excel/Google Sheets for meetings, travel, and personal appointments.
• Run personal errands and household tasks as needed.
• Create and update detailed Excel spreadsheets for contacts, birthdays, and service providers.
• Handle phone interactions with internal/external contacts and family.
• Coordinate with office and household staff to meet needs seamlessly.
• Monitor to-do lists and deadlines; provide updates to partners and families.
• Assist with business tasks and ad-hoc projects.

Skills

Exceptional judgment

Written and verbal communication

Interpersonal skills

Prioritization & multi-tasking

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office Suite

Job description

Glocap Search is seeking a Personal/Administrative Assistant to support a current Executive Assistant in a Greenwich-based hedge fund. The role involves organizing executive and family-related tasks and requires access to a vehicle with a valid Driver’s License.

The position offers 9:00AM-6:00PM hours with flexibility as needed, a salary of $80-100K DOE, discretionary bonus, and benefits. Bachelor’s degree is required and a strong command of Google Suite and Microsoft Office is essential.