Executive Assistant – Hedge Fund – $170k - $200k + Bonus!!

CitiStaffing; New York (NY); On-site; USD 150,000 - 175,000; Full time

Job summary

A leading staffing agency is seeking an Executive Assistant for a globally renowned Hedge Fund, offering a salary range of $170k - $200k plus bonus. The ideal candidate possesses a Bachelor's degree and a minimum of 5 years of executive-level administrative experience. Responsibilities include managing the CEO's calendar, scheduling meetings, coordinating travel, and maintaining files. Excellent communication skills and proficiency in major office software are essential. This role supports high-level executives in the fast-paced financial industry.

Qualifications

• Minimum of 5 years of administrative experience, including executive-level support.
• Professional background with career longevity and commitments.
• Experience in finance, legal, and corporate settings.

Responsibilities

• Manage a busy calendar while protecting the executive's priorities.
• Draft correspondence on behalf of the executive.
• Schedule and facilitate meetings efficiently.
• Coordinate extensive global travel arrangements.
• Track expense reports for accuracy.

Skills

Organizational skills

Multitasking

Communication

Discretion

Proficiency in Outlook

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant – Hedge Fund – $170k - $200k + Bonus!!

This range is provided by CitiStaffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

150,000.00/yr - 175,000.00/yr

Globally renown Hedge Fund is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support. The successful candidate will anticipate the needs of the Chairman/CEO, manage complex scheduling and communications, coordinate travel and logistics, and provide personal assistance to ensure the Chairman/CEO can focus on strategic priorities and organizational goals.

Responsibilities

• Responsible for management of busy and ever-changing calendar while protecting the executive’s time and priorities
• Draft correspondence on behalf of executive
• Answer busy phones and track all messages and follow up
• Schedule, arrange and facilitate meetings
• Ensure executive’s complete preparation for all meetings including researching and writing briefings
• Coordinate extensive global travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
• Maintain all files
• Track expense reports and ensure accuracy and timely reimbursement
• Provide personal support on an as‑needed basis

Qualifications of the ideal candidate

• Minimum of 5 years of administrative experience, including executive-level support at the C‑Suite level
• Professional background that exemplifies career longevity and long-term commitments to previous employers; candidates cannot have a lot of movement on the resume
• Previous work experience in finance, legal, and other strictly corporate settings
• Bachelor’s degree is a must
• Exceptional organizational and multitasking skills with a strong attention to detail
• Excellent verbal and written communication skills, comfortable speaking with internal and external stakeholders, UHNW individuals, media and political personalities, etc.
• Proven ability to manage sensitive information with discretion and professionalism
• Proficiency in Outlook, Word, Excel, and PowerPoint

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Investment Management