Senior Payroll Specialist — Multi-State & ADP Expert

Karman Space & Defense; Huntington Beach (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Health Savings Account (HSA) with公司con

Flexible Spending Accounts (FSA)

Company‑paid life and AD&D insurance

Disability insurance

Tuition reimbursement

Job summary

Karman Space & Defense is seeking an experienced payroll professional to manage accurate, compliant, and timely payroll processing for a multi‑state workforce. You will handle complex transactions, partner with HR, and produce reports for Finance and audits.

The role emphasizes data integrity, year‑end activities, and process improvements in a fast‑paced environment, with a strong focus on SOX compliance and payroll tax rules.

Qualifications

• 5–7 years of progressive U.S. payroll experience in multi‑state, high‑volume environments.
• Experience with ADP Workforce Now (WFN).
• Familiarity with Sarbanes‑Oxley (SOX) compliance requirements.
• Advanced proficiency in Microsoft Excel, including VLOOKUP, PivotTables, and related data‑analysis functions.
• Strong knowledge of FLSA compliance and payroll tax regulations.
• Proven experience processing high‑volume payrolls accurately and on time.
• Strong analytical, problem‑solving, and reconciliation skills.
• Familiarity with garnishment processing and priority.
• Strong written and verbal communication skills.
• Ability to manage competing priorities in a changing environment.

Responsibilities

• Processes weekly or bi‑weekly multi‑state payrolls accurately and on time using ADP Workforce Now (WFN).
• Manages complex payroll transactions including bonuses, retroactive adjustments, off‑cycle checks, garnishments, and tax levies.
• Partners with Human Resources to validate employee data affecting payroll.
• Reconciles payroll prior to transmission to ensure accuracy and completeness.
• Prepares and distributes payroll reports for Finance, audits, and internal stakeholders.
• Maintains compliance with federal, state, and local wage and hour regulations, including FLSA requirements.
• Supports year‑end payroll activities, including Forms W‑2 and W‑2c.
• Investigates and resolves payroll discrepancies and implements corrective actions.
• Maintains payroll system data integrity and supports process improvements, audits, acquisitions, and special projects.

Skills

ADP Workforce Now

SOX compliance

Excel

FLSA compliance

Payroll processing

Multi-state payroll

Data analysis

Communication

Garnishment processing

Education

High school diploma or equivalent

Tools

ADP Workforce Now (WFN)

Microsoft Excel

Job description

Karman Space & Defense is seeking an experienced payroll professional to manage accurate, compliant, and timely payroll processing for a multi‑state workforce. You will handle complex transactions, partner with HR, and produce reports for Finance and audits.

The role emphasizes data integrity, year‑end activities, and process improvements in a fast‑paced environment, with a strong focus on SOX compliance and payroll tax rules.