Senior Payroll Specialist: ADP & Multi-State Expert

AstroNova, Inc.; Warwick (RI); Hybrid; USD 65,000 - 85,000; Full time

Job summary

AstroNova, Inc. in Rhode Island is seeking a Payroll Administrator to manage U.S. payroll and related controls.

You will process domestic payroll using ADP Workforce Now, handle timekeeping data, deductions, and final pay calculations, and ensure accuracy and compliance. Responsibilities include payroll reconciliations, liaising with HR and finance, managing garnishments, maintaining records, supporting tax activities, and assisting audits.

Qualifications

• Associate degree or equivalent; 5+ years payroll experience.
• Experience with multi-state payroll, wage/hour, taxes, and deductions.
• Experience with ADP Workforce Now or similar payroll/timekeeping platforms.

Responsibilities

• Process domestic payroll using ADP Workforce Now for weekly/bi-weekly cycles.
• Review and validate timekeeping data, earnings, deductions, and taxes.
• Perform payroll reconciliations and variance reviews for gross-to-net calculations.
• Coordinate with HR to process hires/terminations and benefit deductions.
• Handle garnishments and other required deductions per regulations.
• Maintain payroll records, SOPs, audits, and documentation.
• Support payroll tax activities and year-end reconciliations.
• Conduct routine payroll audits and implement corrective actions.
• Assist with audits and payroll documentation for internal/external reviews.
• Manage benefits billing, enrollments, and invoices.

Skills

Payroll processing

Multi-state payroll

Timekeeping

Internal controls

Audits

Education

Associate degree in accounting, finance, business administration, human resources, or related field

Bachelor’s degree in accounting, finance, business administration, human resources, or related field

CPP or CPS certification is a plus

Tools

ADP Workforce Now

Microsoft Office (Excel, Word, Outlook)

Job description

AstroNova, Inc. in Rhode Island is seeking a Payroll Administrator to manage U.S. payroll and related controls.

You will process domestic payroll using ADP Workforce Now, handle timekeeping data, deductions, and final pay calculations, and ensure accuracy and compliance. Responsibilities include payroll reconciliations, liaising with HR and finance, managing garnishments, maintaining records, supporting tax activities, and assisting audits.