Senior Payroll Specialist

Hirebridge; Memphis (TN); On-site; USD 52,000 - 78,000; Full time

Job summary

Hirebridge is seeking a Payroll Administrator to oversee accurate, timely, and compliant payroll processing. The role requires coordination with HR to ensure correct data entry and reporting for management oversight.

The position involves tax filings at multiple levels, maintaining payroll systems, and ensuring proper accruals and journal entries while safeguarding confidential information.

Responsibilities

• Prepare and file payroll taxes for local, city, state, and federal authorities.
• Enter new hires and status revisions in the payroll system.
• Prepare regular and ad hoc payroll reports for management.
• Reconcile payroll tax accounts and ensure accurate W-2 processing.
• Collaborate with HR to ensure accurate payroll data input.
• Manage deductions including garnishments and 401(k) projects.
• Process biweekly/weekly payrolls and special payrolls per procedures.

Skills

Payroll processing

Tax filing

HRIS systems

Tools

Payroll software

Job description

The Payroll Administrator is responsible for accurate, timely, and compliant processing of payroll and for ensuring all payroll related expenses, liabilities,

Responsibilities

• Prepares and files all payroll taxes to government authorities, to include local, city, state, and federal taxes. Responsible for ensuring each entity is in compliance for reporting and paying each tax as required by each state and federal government
• Enters New Hire and Employee Status Report revisions into the payroll database
• Prepares regular payroll report and/or special reports for Senior Management
• Trains alternate/back-up position in payroll processing procedures, as necessary and/or when changes occur
• Reconciles payroll tax accounts for W-2 processing, distribution and electronic filing
• Works closely with Human Resources to ensure accurate input of employee payroll information
• Acts as administrator of Employee Paid Expense Reimbursement Policy and T&E system, as applicable
• Identifies opportunities to improve payroll efficiencies, automation, reporting, and controls and works with supervisors, Human Resources department, and payroll provider representative to implement, as needed
• Acts as primary administrator for accounting payroll functions and is power user of payroll/HRIS system
• Maintains tax-related updates (W-4 and State and/or Federal Income Tax Elections) for employees in payroll/HRIS system
• Manages employee and employer deductions (garnishments, child support, etc.) in payroll/HRIS system
• Responsible for processing biweekly/weekly payrolls from payroll/HRIS system, as well as special payrolls, commissions, and bonus payments, etc. , in accordance with proper procedures and ensures deadlines are consistently met
• Prepares and posts payroll journal entries and ensures payroll costs are properly recorded to general ledger accounts and cost centers
• Research and resolve variances or exceptions timely
• Prepares and reconciles taxes and garnishments
• Prepares answers for Writs of Garnishments as needed and generates notification to employees in a timely manner
• Verifies 401K savings and 401K loans for submission
• Updates and maintains payroll system for payroll processing
• Responsible for testing and verifying accuracy of payroll processing and accounting procedures when payroll updates are made (including change in payroll system)
• Calculates and prepares necessary payroll related accruals as part of monthly financial close
• Serves as primary point of contact for payroll questions and provides timely resolution while maintaining confidentiality
• All Employees are responsible for reporting food safety and quality issues to those that can initiate action.

Ability to own the job functions, and other related duties as assigned, with limited supervisionaccruals, and reconciliations are accurately reflected in the general ledger and financial statements. This role reports the Financial Accounting Manager.