Payroll Administrator

Bell & Associates, Inc.; Lenexa (KS); On-site; USD 35,000 - 50,000; Full time

Job summary

Bell & Associates, Inc. in Lenexa, KS is seeking a payroll assistant to support the Payroll Manager with weekly and biweekly payroll processing and related accounting tasks. The role requires accuracy, strong organization, and the ability to work closely with the accounting team.

The successful candidate will have at least two years of payroll experience, proficiency in Microsoft Office, and a willingness to learn new software while maintaining compliance and timely payroll delivery.

Qualifications

• Education: High school diploma or GED equivalent.
• Minimum of 2 years of payroll experience.
• Union payroll experience preferred but not required.
• Proficient in email, database, internet, spreadsheet and word processing apps (Microsoft Office).
• Willing to learn new software applications.
• Strong time management and prioritization skills.
• Analytical and problem solving abilities.
• Creative, flexible, adaptable with excellent teamwork.
• Ability to work without direct supervision and under pressure.
• Good written and verbal communication.
• Must pass a criminal background check and drug screen.

Responsibilities

• Regular attendance and working assigned hours at the location is essential.
• Follows company policies and procedures.
• Weekly payroll processing: assist with processing weekly field payrolls.
• Maintain accurate records for payroll payments and tax compliance.
• Support completion of certified payrolls.
• Assist with monthly union reports and reconciliation tasks.
• Handle payroll-related phone calls and emails as needed.
• Liaise between employees, manpower, union personnel, and accounting.
• Research inquiries and communicate discrepancies or corrections.
• Assist the Payroll Manager and Payroll Supervisor as required.
• Provide backup for other accounting duties as needed.

Skills

Payroll processing

Time management

Analytical skills

Communication skills

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Job description

This position assists the Payroll Manager in preparing weekly & biweekly payroll and performing miscellaneous accounting functions.

Responsibilities and Duties

• Regular attendance and regularly working assigned hours at assigned location is essential. When necessary, additional duties may be assigned, and company expects the position holder to exercise initiative to anticipate and prevent problems.
• Follows policies and procedures.
• Weekly Payroll Processing: Assist with processing weekly field payrolls.
• Documentation Maintenance: Maintain accurate records for all payroll payments, ensuring taxability complies with policies and procedures.
• Certified Payroll Assistance: Support the completion of assigned certified payrolls.
• Union Reporting: Assist with monthly union reports and reconciliation tasks.
• Communication Support: Handle payroll-related phone calls and emails as needed.
• Liaison Role: Serves as a liaison between employees, manpower, union personnel, and the accounting team as needed.
• Inquiry Resolution: Research inquiries promptly and communicate discrepancies or corrections to employees and/or the Payroll Manager.
• Manager Support: Assist the Payroll Manager and Payroll Supervisor as required.
• Accounting Backup: Provide backup for other accounting duties as needed.

Qualifications and Skills

• Education: High school diploma or GED equivalent.
• Must have a minimum of 2 years of payroll experience.
• Union payroll experience is preferred but not required.
• Must be proficient in using email, database, internet, spreadsheet, and word processing applications: specifically Microsoft Office products.
• Must be willing to learn new software applications.
• Time management and prioritizing skills.
• Strong analytical and problem solving skills.
• Be creative, flexible, adaptable, and possess excellent teamwork skills.
• Works without direct supervision with different personalities and under pressure.
• Good communication skills, written and verbal.
• Other requirements: Must be able to satisfactorily pass a criminal background check and drug screen.