Payroll Operations Manager

RPM Living; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

RPM Living is seeking a Payroll Operations Manager to oversee multistate payroll processing for 2,500+ employees. You will collaborate with accounting and HR Tech to keep payroll accurate, up-to-date, and compliant while driving ongoing process improvements.

The role requires a bachelor’s degree and at least five years of hands-on payroll experience, with strong analytical skills, attention to detail, and the ability to coordinate with multiple departments to meet deadlines.

Qualifications

• Bachelor's degree required with 5 years of payroll processing experience in a multistate midsized company.
• Knowledge of payroll taxes, filings and regulatory requirements.
• Familiarity with wage garnishments, levies, and benefits administration.

Responsibilities

• Oversee payroll processing and ensure accuracy of wages, deductions, and tax withholdings.
• Maintain and audit payroll infrastructure and collaborate with IT and HR for system updates.
• Conduct internal payroll audits and respond to external audits as needed.
• Monitor changes in wage and hour laws and tax regulations and ensure compliance.
• Partner with Benefits, Recruiting, HR, and Payroll on process improvements and projects.
• Manage month-end close for payroll-related accounts and ensure timely reporting.

Skills

Payroll processing

Regulatory compliance

Data analysis

Cross-functional communication

Attention to detail

Time management

Process improvement

Excel proficiency

Education

Bachelor's degree

Tools

Excel

HRIS

Payroll systems

Job description

The Payroll Operations Manager will be accountable for payroll operations and acts as a liaison between the payroll and other departments (ex. accounting, HR Tech). This role will support the team in maintaining a accurate, updated, and efficient payroll process and will drive process improvements.

Responsibilities

• Assists with updates in all applications associated with payroll and tax filings, Time and Attendance and other support systems including system reports and enhancements
• Maintains and audits the payroll-processing infrastructure and recommend system updates to streamline daily workflow, reporting and compliance
• Research and implement corrective measures to ensure quick resolution of all payroll-related tax issues within the organization
• Conduct internal payroll audits to monitor tax withholdings and submit the necessary documentation for external audits to tax authorities
• Ensures accurate calculation of wages, company deductions and tax withholdings. Ensures proper reporting and compliance. Prepares statistical reports as needed.
• Monitors changes and remains current on legal, regulatory, or governmental requirements including wage and hour, garnishments, tax matters, 401(k) and other benefit deductions
• Collaborate with inter-departments to implement system updates to improve efficiency, and document the payroll process and procedures
• Partner with Benefits, Recruiting, Human Resources and Payroll teams on projects, solving problems, and developing solutions related to daily processes
• Manages the month-end financial close process by reviewing balance sheet account reconciliations for payroll related accounts
• Assures payroll journals and allocations are processed to meet deadlines
• Oversees responses to requests from internal and external auditors as well as management
• Stay informed about new trends in payroll industry and make recommendations for new and improved payroll services for enhanced employee experience

Requirements

• Bachelor's degree and 5 years’ experience full responsibility for payroll processing in a multistate midsized company of at least 2500 employees
• Knowledge of payroll processes and procedures, including wage and hour laws
• Knowledge of payroll taxes, filings and regulatory requirements
• Knowledge of wage garnishments and levies
• Knowledge of benefits administration for health/wellness, 401k, ERISA, and experience in stock administration preferred.
• Skilled in applying strong attention to detail, time management, prioritization, and organizational skills to manage multiple tasks effectively and meet deadlines
• Skilled in evaluating payroll system functionality and identifying opportunities for enhancements, automation, and workflow improvements.
• Skilled in using computer systems and software applications, including Microsoft Office, with advanced proficiency in Excel for data analysis, reporting, and problem-solving.
• Ability to communicate effectively both verbally and in writing
• Ability to work effectively across many departments with varying levels of staff and management to solve problems and achieve results.
• Ability to apply judgment in resolving payroll discrepancies involving wages, deductions, taxes, and benefits.