Senior Payroll Specialist

Jobot; Irvine (CA); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

5% 401K match

Hybrid work environment

Career growth opportunities

Job summary

Jobot, a rapidly growing startup in Irvine, is seeking the first Senior Payroll Specialist to support our next phase of growth. This hybrid role requires you to manage payroll for multiple states and partner with HR to ensure accurate and timely payroll processing.

You will own bi-weekly payroll, review earnings, deductions, taxes, and garnishments, and help develop scalable AR/AP and payroll processes as the U.S. organization expands.

Qualifications

• Bachelor’s degree or Associate’s in Accounting or Finance.
• 5+ years of experience in finance and/or accounting.
• Experience processing and auditing multi-state payroll.
• Working knowledge of multi-state payroll tax, wage and hour compliance, and payroll accounting principles.

Responsibilities

• Own bi-weekly, multi-state payroll processing.
• Review payroll for accuracy, including earnings, deductions, taxes, commissions, bonuses, and garnishments.
• Partner with HR and the payroll provider to manage payroll cycles and resolve issues.
• Process off-cycle payments, manual checks, retroactive adjustments, and corrections.
• Monitor multi-state payroll tax requirements and registrations.
• Serve as the Finance administrator for the payroll system.
• Maintain payroll records and documentation for compliance and audits.
• Manage year-end payroll activities, including W-2s, bonuses, and tax reconciliations.
• Reconcile payroll to the general ledger and resolve variances.
• Prepare payroll journal entries and account reconciliations.
• Record monthly and quarterly bonus and sales commission accruals.
• Assist with month-end and year-end close, including accruals, prepaids, and account analysis.
• Support internal and external audits with reconciliations and documentation.
• Identify opportunities to improve payroll and accounting processes.
• Assist with ad hoc financial analysis and Finance initiatives.
• Help build scalable payroll and accounting processes as the U.S. organization grows.

Skills

Payroll processing

Tax compliance

Auditing

Finance & accounting

Education

Bachelor’s or Associate in Accounting or Finance

Job description

Salary: $80,000 - $95,000 per year

A bit about us:

We are a rapidly growing startup seeking the first Senior Payroll Specialist to support our next phase of growth.

Why join us?

• Competitive Compensation + Benefits
• 5% 401K Match
• Join a scaling company where your work has visible impact from day one
• Help develop and design the AR/AP processes
• This role is designed to evolve into a management position in 1-2 years
• Collaborative culture. A high-performing team that rolls up its sleeves together and celebrates wins together
• Exposure to broader finance transformation projects as the company scales

Job Details

Note: This is a hybrid role, with an expectation of working in the Irvine office 3-4 days per week.

What You'll Do

• Own bi-weekly, multi-state payroll processing.
• Review payroll for accuracy, including earnings, deductions, taxes, commissions, bonuses, and garnishments.
• Partner with HR and the payroll provider to manage payroll cycles and resolve issues.
• Process off-cycle payments, manual checks, retroactive adjustments, and corrections.
• Monitor multi-state payroll tax requirements and registrations.
• Serve as the Finance administrator for the payroll system.
• Maintain payroll records and documentation for compliance and audits.
• Manage year-end payroll activities, including W-2s, bonuses, and tax reconciliations.
• Reconcile payroll to the general ledger and resolve variances.
• Prepare payroll journal entries and account reconciliations.
• Record monthly and quarterly bonus and sales commission accruals.
• Assist with month-end and year-end close, including accruals, prepaids, and account analysis.
• Support internal and external audits with reconciliations and documentation.
• Identify opportunities to improve payroll and accounting processes.
• Assist with ad hoc financial analysis and Finance initiatives.
• Help build scalable payroll and accounting processes as the U.S. organization grows.

What We're Looking For

• 1. Bachelor’s degree or an Associate’s degree in Accounting or Finance
• 2. Has 5+ years of experience in finance and/or accounting.
• 3. Experience processing and auditing multi-state payroll
• 4. Working knowledge of multi-state payroll tax, wage and hour compliance, and payroll accounting principles.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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