Senior HR Operations Specialist

Australia-Employment; Irvine (CA); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

5% 401K match

Growth opportunities

Collaborative culture

Impact from day one

Job summary

Jobot is seeking a Senior HR Operations Specialist in Irvine, CA, offering a hybrid, full-time role with a salary range of $80,000–$90,000 per year. The position focuses on day-to-day HR operations, onboarding, HRIS management, payroll support, and compliance in a growing U.S. team.

You will coordinate onboarding, manage HR data, assist with benefits, and support audits, reporting, and special HR projects as needed.

Qualifications

• 3+ years in HR, HR Operations, Payroll, or similar experience.
• Bachelor's degree in HR, Business, or a related field preferred.
• Experience working with an HRIS and/or payroll system.

Responsibilities

• Manage employee changes and updates in the HRIS.
• Keep employee records accurate and up to date.
• Help resolve HR and payroll questions.
• Support HR reporting, compliance, and audits.
• Help new hires get ready for their first day.
• Coordinate onboarding, paperwork, I-9s, background checks, and system access.
• Support employee exits, including exit interviews, COBRA, and unemployment matters.
• Help employees navigate HR, benefits, and payroll questions.
• Provide payroll with accurate employee and compensation information.
• Review payroll changes and help troubleshoot issues.
• Work with payroll vendors when questions or problems arise.
• Help with benefits enrollments, changes, and monthly invoices.
• Coordinate interviews and manage candidate schedules.
• Communicate with candidates throughout the process.
• Help prepare offer letters and new hire materials.
• Keep recruiting information and job postings organized.
• Help improve HR processes and systems as the company grows.
• Support employee engagement activities and HR initiatives.
• Take on special projects and new responsibilities as the U.S. team evolves.

Skills

HR Operations

Communication

Attention to detail

Education

Bachelor's degree in HR, Business, or related field

Tools

HRIS

Payroll system

Job description

Senior HR Operations Specialist

$80000 - $90000 per year | Irvine, CA | Hybrid | Permanent

A bit about us:

We are a rapidly growing startup seeking a Senior HR Operations Specialist to play a key role in the day-to-day operations of the Human Resources department

Why join us?

• Competitive Compensation + Benefits
• 5% 401K Match
• Join a scaling company where your work has visible impact from day one
• Collaborative culture. A high-performing team that rolls up its sleeves together and celebrates wins together
• It is a great growth role for someone to learn meaningful HR skills

Job Details

What You'll Be Responsible For

• Manage employee changes and updates in the HRIS.
• Keep employee records accurate and up to date.
• Help resolve HR and payroll questions.
• Support HR reporting, compliance, and audits.
• Help new hires get ready for their first day.
• Coordinate onboarding, paperwork, I-9s, background checks, and system access.
• Support employee exits, including exit interviews, COBRA, and unemployment matters.
• Help employees navigate HR, benefits, and payroll questions.
• Provide payroll with accurate employee and compensation information.
• Review payroll changes and help troubleshoot issues.
• Work with payroll vendors when questions or problems arise.
• Help with benefits enrollments, changes, and monthly invoices.
• Coordinate interviews and manage candidate schedules.
• Communicate with candidates throughout the process.
• Help prepare offer letters and new hire materials.
• Keep recruiting information and job postings organized.
• Help improve HR processes and systems as the company grows.
• Support employee engagement activities and HR initiatives.
• Take on special projects and new responsibilities as the U.S. team evolves.

What You'll Bring

• 3+ years of HR, HR Operations, Payroll, or similar experience.
• Bachelor's degree in HR, Business, or a related field preferred.
• Experience working with an HRIS and/or payroll system.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy