Senior Payroll Manager — Multi-State & Union Compliance

International Line Builders Inc.; Tualatin (OR); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision, life

401k with company match

Paid Time Off

Job summary

Everus Construction Group, Inc. is seeking a Payroll Manager to oversee end-to-end payroll operations for field and office staff across multi-state sites. You will ensure accurate processing, maintain internal controls, and protect confidential information.

Responsibilities include leading a payroll team, ensuring wage-and-hour compliance, managing year-end reporting, and partnering with HR, Finance, and project teams to drive process improvements.

Qualifications

• Bachelor’s degree in business administration, accounting, finance, human resources, or related field or equivalent experience.
• Five or more years of payroll experience, including at least three years in a supervisory or leadership capacity.

Responsibilities

• Manage the full, multi-state payroll cycle for hourly, salaried, and union employees, including review and approval of payroll results, funding deductions, taxes, nonroutine compensation, and material exceptions.
• Ensure compliance with federal, state, and local wage-and-hour payroll tax requirements, collective bargaining agreements, union reporting, prevailing-wage and certified-payroll requirements, garnishments, levies, statutory filings, and year-end reporting, including W-2's.
• Oversee timecard review, labor-hour capture, project job costing, certified-payroll submissions, payroll audits, discrepancy resolution, records retention, and coordination with field operations, project teams, unions, and compliance personnel.
• Maintain and optimize payroll systems, integrations, data controls, automation, and vendor relationships; troubleshoot issues and partner with HR, Finance, IT, and service providers on upgrades, controls, and corrective actions.
• Ensure adherence and compliance with collective bargaining agreements and union wage requirements.
• Prepare all union reports, deductions, and all related activities for multiple unions.
• Partner with Human Resources and Accounting to process new hires, terminations, pay and position changes, payroll codes, benefits, and accrual updates, and employee inquiries while maintaining accurate, confidential payroll records.
• Lead payroll month-end, quarter-end, and year-end close activities, including payroll liability and general ledger reconciliations, variance analysis, transaction and compliance reporting, management dashboards, and audit support.
• Identify and implement payroll process and system improvements that support accurate reporting, data integrity, cost controls, and efficient service delivery.
• Own payroll-related internal controls over financial reporting, including segregation of duties, payroll approval, system access, master-data changes, interfaces, reconciliations, and supporting documentation; partner with internal and external auditors to test controls and remediate deficiencies.
• Lead and develop a team of payroll specialists through coaching, feedback, performance management, workload planning, and readiness for regulatory and operational changes.
• Maintain and test payroll business-continuity and disaster-recovery procedures.
• Perform other duties and special projects as assigned.

Skills

Payroll systems

Multi-state compliance

SOX compliance

Garnishments & union pay

Excel & MS Office

Project management software

Data analysis

Communication skills

Leadership

Confidentiality & integrity

Education

Bachelor's degree in business administration, accounting, finance, human resources, or related field

Tools

Construction project management software

Payroll technology

Job description

Everus Construction Group, Inc. is seeking a Payroll Manager to oversee end-to-end payroll operations for field and office staff across multi-state sites. You will ensure accurate processing, maintain internal controls, and protect confidential information.

Responsibilities include leading a payroll team, ensuring wage-and-hour compliance, managing year-end reporting, and partnering with HR, Finance, and project teams to drive process improvements.