Senior Payroll Lead — Multi-State & Workday Expert (Hybrid)

Aston Carter; United States; Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Aston Carter is seeking a Payroll Team Lead to act as the functional expert and operational lead for payroll across multiple states. You will oversee end-to-end processing, ensure regulatory compliance, and drive process improvements in partnership with HR, Finance, and leadership.

In this role, you will own biweekly multi-state payroll using Workday, ensure data integrity, and handle year-end tasks including W2s.

Qualifications

• 10-15 years of payroll experience including lead experience.
• Deep expertise in multi-state payroll processing with federal and state compliance, tax regs and wage/hour laws.
• Hands-on Workday Payroll experience strongly preferred.
• Certified Payroll Professional (CPP) designation preferred.
• Experience with NetSuite or similar GL systems a plus.

Responsibilities

• Own and execute biweekly multi-state payroll processing for exempt and nonexempt employees across multiple legal entities using Workday Payroll.
• Maintain payroll data integrity by collecting, auditing, calculating, and entering payroll information with a high degree of accuracy.
• Serve as the primary escalation point for complex payroll questions and year-end payroll processing, including W2 preparation, balancing, adjustments, and amendments.
• Ensure compliance with federal, state, and local payroll regulations, including FLSA, wage and hour laws, overtime requirements, and termination pay regulations.
• Manage payroll tax obligations, including registering in new states, closing inactive accounts, and resolving tax notices with third-party providers.
• Partner with internal teams to support onboarding, offboarding, compensation changes, deductions, and benefits administration.
• Develop and maintain payroll reporting and analytics to support business and leadership needs.
• Reconcile monthly payroll bank transactions and support month-end close activities, including journal entries and general ledger reconciliations.
• Identify opportunities to automate manual payroll processes and improve operational efficiency.

Skills

Payroll leadership

Multi-state payroll

Workday Payroll

CPP designation

NetSuite

Excel

Tools

NetSuite

Job description

Aston Carter is seeking a Payroll Team Lead to act as the functional expert and operational lead for payroll across multiple states. You will oversee end-to-end processing, ensure regulatory compliance, and drive process improvements in partnership with HR, Finance, and leadership.

In this role, you will own biweekly multi-state payroll using Workday, ensure data integrity, and handle year-end tasks including W2s.