Senior Payroll Manager | Multi-State Compliance + 401(k)

Theuniversityunion; Tulsa (OK); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical plans

Dental insurance

Vision insurance

Employee life insurance

401(k)

Flexible Spending Accounts

Paid time off

Tuition reimbursement

Job summary

Wallace Design Collective in Tulsa, OK is seeking a Payroll Manager to lead multi-state payroll operations, mentor the Payroll Specialist, and partner with HR and Finance leadership to ensure accuracy and compliance.

The role requires strong knowledge of FLSA, multi-state tax rules, and payroll systems (UKG, ADP, Workday). You will own quarterly and year-end processes, and support budgeting with labor analytics.

Qualifications

• Bachelor’s degree in human resources, accounting, or business.
• 6+ years of progressive payroll experience in-house.
• Experience with payroll for architecture, engineering, or professional services firms preferred.
• CPP or FPC certification preferred.

Responsibilities

• Direct, mentor, and evaluate the Payroll Specialist, ensuring high-performance standards.
• Escalate complex employee pay inquiries and tax adjustments as needed.
• Conduct final audits and approvals on payroll batches prior to funding release.
• Back up payroll tasks as needed within HR team.
• Ensure timesheets are accurate, submitted on time, and properly authorized.
• Oversee labor distribution reconciliation to project codes and cost categories.
• Manage multi-state payroll compliance and Prevailing Wage reporting where applicable.
• Process 401k reports and payroll deductions; maintain payroll systems.
• Collaborate with HR and Finance leadership to integrate benefits and retirement contributions.
• Own quarterly and year-end payroll processes; distribute W-2 forms.

Skills

Payroll leadership

Multi-state payroll

HRIS/Payroll systems

FLSA & wage/hour

Analytical ability

Education

Bachelor’s degree in HR/Accounting/Business

CPP or FPC preferred

Tools

UKG

ADP

Workday

Deltek

Ajera

Job description

Wallace Design Collective in Tulsa, OK is seeking a Payroll Manager to lead multi-state payroll operations, mentor the Payroll Specialist, and partner with HR and Finance leadership to ensure accuracy and compliance.

The role requires strong knowledge of FLSA, multi-state tax rules, and payroll systems (UKG, ADP, Workday). You will own quarterly and year-end processes, and support budgeting with labor analytics.