Senior Payroll Manager - Multi-State Compliance

Wallace Design Collective; Tulsa (OK); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

401(k)

Tuition Reimbursement

Paid time off

Paid holidays

Life insurance

Job summary

Wallace Design Collective seeks an experienced Payroll Manager to lead multi-state payroll operations, ensuring accuracy, compliance, and timely processing. You will mentor the Payroll Specialist and collaborate with HR and Finance leadership.

Responsibilities include audits, ERP/HRIS system administration, wage and tax compliance, and reporting. A strong background in FLSA, multi-state regulations, and major HRIS/Payroll platforms is essential.

Qualifications

• Bachelor’s degree in HR, accounting, business, or related field.
• 6+ years progressive in-house payroll experience with 2+ years in leadership.
• Experience with payroll for AEC firms or professional services.
• CPP or FPC credential preferred.

Responsibilities

• Direct, mentor, and evaluate the Payroll Specialist’s daily work.
• Serve as escalation point for complex pay inquiries and tax adjustments.
• Audit payroll batches prior to funding release.
• Backup payroll processing tasks as needed.
• Ensure timesheets are accurate and properly authorized.
• Reconcile labor distribution to project codes and cost categories.
• Manage multi-state payroll compliance and Certified Payroll reporting.
• Handle payroll adjustments for transitions between billable and overhead time.
• Post Payroll Journal Entries in ERP system.
• Maintain compliance with federal, state, and local payroll taxes.
• Admin HRIS/Payroll and ERP system configuration.

Skills

Payroll leadership

Multi-state payroll

FLSA compliance

HRIS/Payroll platforms

Excel data skills

Data integrity

Education

Bachelor’s degree

CPP/FPC preferred

Tools

UKG

ADP

Workday

Paylocity

Deltek

Ajera

Job description

Wallace Design Collective seeks an experienced Payroll Manager to lead multi-state payroll operations, ensuring accuracy, compliance, and timely processing. You will mentor the Payroll Specialist and collaborate with HR and Finance leadership.

Responsibilities include audits, ERP/HRIS system administration, wage and tax compliance, and reporting. A strong background in FLSA, multi-state regulations, and major HRIS/Payroll platforms is essential.