Onsite Payroll Lead — Multi-State & Compliance

Ware-Malcomb; Irvine (CA); On-site; USD 62,000 - 92,000; Full time

Benefits offered by this job

Bonus eligible

Job summary

Ware Malcomb is seeking a Payroll Lead to oversee day-to-day U.S. payroll administration, ensuring timely, accurate processing in line with laws and company policy. This onsite role partners with the Payroll Manager and cross-functional teams to deliver a seamless payroll experience.

You will manage changes, maintain records, review timesheets, handle tax accounts, audit data, and support year-end processes and multi-state operations, with focus on accuracy, compliance, and service excellence.

Qualifications

• Minimum of 2-7 years of multi-state payroll experience.
• Experience with HRIS systems and Microsoft Office is essential.
• Experience with Paycom, Deltek Vantagepoint, and international payroll functions are preferred.
• Strong knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Strong problem-solving and auditing skills are essential.

Responsibilities

• Process payroll-related employee changes and maintain accurate payroll records, including new hires, terminations, and status or compensation updates.
• Provide excellent customer service to all team members in partnership with the Human Resources team when resolving timesheet and/or payroll issues for U.S.
• Review and approve U.S. digital timesheets.
• Ensure final checks are accurately created in a timely manner for separating team members.
• Register, set up, and maintain payroll tax accounts and ensure accurate tax filings in partnership with HRIS vendors.
• Audit payroll data, timesheets and transactions to ensure accuracy and compliance.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Participate in company, office and team events as appropriate.
• Assist with annual 401(k) audit in partnership with the Payroll Manager.
• Prepare and analyze payroll and headcount reports for multi-state operations.
• Communicate with the general accounting team regarding payroll processes related to general ledger reports.
• Collaborate with the human resources team on tasks and projects relating to payroll.
• Support specialized payroll-related projects as assigned.

Skills

Multi-state payroll

HRIS systems

Payroll compliance

Auditing

Communication

Problem-solving

Tools

Paycom

Deltek Vantagepoint

Microsoft Office

Job description

Ware Malcomb is seeking a Payroll Lead to oversee day-to-day U.S. payroll administration, ensuring timely, accurate processing in line with laws and company policy. This onsite role partners with the Payroll Manager and cross-functional teams to deliver a seamless payroll experience.

You will manage changes, maintain records, review timesheets, handle tax accounts, audit data, and support year-end processes and multi-state operations, with focus on accuracy, compliance, and service excellence.