Senior Payroll Lead - US & Canada, Compliance & Systems

T.D. Williamson, Inc.; Tulsa, Northern (OK, KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

The T.D. Williamson, Inc. is seeking a Senior Payroll Coordinator to accurately process U.S. and Canadian payrolls and resolve payroll issues. You will partner with HR, Finance, Treasury and employees to ensure records are correct and compliant.

Responsibilities include processing weekly and biweekly payrolls, validating time, earnings, deductions, and taxes, handling garnishments, and supporting audits, year-end processing, and payroll system improvements at our Tulsa, OK location.

Qualifications

• Three to five years of payroll experience.
• Experience independently processing payroll for at least 150 employees.
• Multi-state U.S. payroll experience.
• Experience processing and maintaining wage garnishments.
• Working knowledge of payroll accounting, journal entries, general ledger reconciliations, payroll accruals, and clearing accounts.
• Experience researching and resolving payroll discrepancies.
• Proficiency in Microsoft Excel, including PivotTables, XLOOKUP or VLOOKUP, SUMIF/SUMIFS, filters, and reconciliation schedules.
• Clear and professional employee-service and communication skills.
• High school diploma or equivalent; associate degree preferred.

Responsibilities

• Process weekly and biweekly U.S. and Canadian payrolls accurately and on schedule.
• Validate employee time, earnings, deductions, taxes, one-time payments, new hires, and terminations.
• Process bonuses, commissions, taxable benefits, relocation payments, and other approved payroll adjustments.
• Process and maintain wage garnishments, including child support orders, tax levies, bankruptcies, and other wage attachments.
• Prepare Canadian Records of Employment and assist with Canadian payroll activities, including RRSP reporting and employee payroll changes.
• Reconcile payroll registers to payroll funding, bank activity, deductions, and general ledger accounts.
• Prepare and post payroll journal entries and complete payroll clearing account and accrual reconciliations.
• Research and resolve payroll discrepancies, rejected payments, and account differences.
• Support 401(k), RRSP, PTO, commission, and benefit deduction reconciliations.
• Respond to employee payroll questions accurately and professionally.
• Support month-end close, payroll audits, year-end processing, and tax form corrections.
• Maintain payroll procedures, reconciliations, and audit-ready documentation.
• Assist with payroll system testing, reporting, and process improvements.
• Protect confidential employee and payroll information.

Skills

Payroll processing

Multi-state payroll

Canadian payroll

Excel skills

Attention to detail

Education

High school diploma or equivalent

Associate degree in Accounting or related field

Tools

Workday

ADP

Dynamics 365 / AX

Great Plains

Job description

The T.D. Williamson, Inc. is seeking a Senior Payroll Coordinator to accurately process U.S. and Canadian payrolls and resolve payroll issues. You will partner with HR, Finance, Treasury and employees to ensure records are correct and compliant.

Responsibilities include processing weekly and biweekly payrolls, validating time, earnings, deductions, and taxes, handling garnishments, and supporting audits, year-end processing, and payroll system improvements at our Tulsa, OK location.