Senior Payroll Coordinator

TD Williamson; Tulsa (OK); On-site; USD 60,000 - 75,000; Full time

Job summary

TD Williamson seeks a Senior Payroll Coordinator to accurately process U.S. and Canadian payrolls, review time changes, handle garnishments, and perform payroll-related accounting and reconciliations. The role collaborates with HR, Finance, and Treasury to resolve issues and ensure compliance.

The ideal candidate has 3–5 years of payroll experience, multi-state U.S. payroll knowledge, and strong Excel skills. Prior Canadian payroll experience and certification are a plus.

Qualifications

• Three to five years of payroll experience.
• Experience independently processing payroll for at least 150 employees.
• Multi-state U.S. payroll experience.
• Experience processing and maintaining wage garnishments.
• Knowledge of payroll accounting, journal entries, GL reconciliations, payroll accruals, and clearing accounts.
• Proficiency in Microsoft Excel (PivotTables, XLOOKUP/VLOOKUP, SUMIF/SUMIFS).
• Ability to maintain confidentiality and meet multiple deadlines.
• Clear, professional employee-service communication.

Responsibilities

• Process and review U.S. and Canadian payrolls accurately and on schedule.
• Validate time, earnings, deductions, taxes, and one-time payments.
• Process bonuses, commissions, and taxable benefits.
• Handle wage garnishments and related orders.
• Prepare Canadian Records of Employment and RRSP reporting.
• Reconcile payroll registers to funding, bank activity, and GL.
• Post payroll journal entries and reconcile related accounts.
• Research and resolve payroll discrepancies.
• Support 401(k), RRSP, PTO, and benefit deductions.
• Assist with month-end close, year-end processing, and tax forms corrections.
• Maintain audit-ready payroll documentation and procedures.

Skills

Payroll processing

Attention to detail

Problem solving

Communication skills

Multi-state payroll

Education

High school diploma or equivalent

Associates degree preferred

Tools

Microsoft Excel

Workday Payroll

ADP payroll services

D365/AX/Great Plains

Job description

At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.

Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.

Overview

The Senior Payroll Coordinator accurately processes U.S. and Canadian payrolls, reviews employee time and payroll changes, administers wage garnishments, and completes payroll-related accounting and reconciliations.

This position partners with Human Resources, Finance, Treasury, and employees to resolve payroll issues, maintain accurate records, and support payroll compliance. The role also assists with payroll audits, year-end processing, and payroll system improvements.

Key Responsibilities

• Process and review weekly and biweekly U.S. and Canadian payrolls accurately and on schedule.
• Validate employee time, earnings, deductions, taxes, one-time payments, new hires, and terminations.
• Process bonuses, commissions, taxable benefits, relocation payments, and other approved payroll adjustments.
• Process and maintain wage garnishments, including child support orders, tax levies, bankruptcies, and other wage attachments.
• Prepare Canadian Records of Employment and assist with Canadian payroll activities, including RRSP reporting and employee payroll changes.
• Reconcile payroll registers to payroll funding, bank activity, deductions, and general ledger accounts.
• Prepare and post payroll journal entries and complete payroll clearing account and accrual reconciliations.
• Research and resolve payroll discrepancies, rejected payments, and account differences.
• Support 401(k), RRSP, PTO, commission, and benefit deduction reconciliations.
• Respond to employee payroll questions accurately and professionally.
• Support month-end close, payroll audits, year-end processing, and tax form corrections.
• Maintain payroll procedures, reconciliations, and audit-ready documentation.
• Assist with payroll system testing, reporting, and process improvements.
• Protect confidential employee and payroll information.

Qualifications and Experience

• Three to five years of payroll experience.
• Experience independently processing payroll for at least 150 employees.
• Multi-state U.S. payroll experience.
• Experience processing and maintaining wage garnishments.
• Working knowledge of payroll accounting, journal entries, general ledger reconciliations, payroll accruals, and clearing accounts.
• Experience researching and resolving payroll discrepancies.
• Proficiency in Microsoft Excel, including PivotTables, XLOOKUP or VLOOKUP, SUMIF/SUMIFS, filters, and reconciliation schedules.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage multiple deadlines while maintaining accuracy and confidentiality.
• Clear and professional employee-service and communication skills.
• High school diploma or equivalent required. Associate degree in Accounting, Finance, Business, Human Resources, or a related field preferred.

Preferred Qualifications

• Workday Payroll and Time Tracking experience.
• Canadian payroll experience, including ROEs, RRSPs, CPP, EI, or Canadian payroll reporting.
• ADP wage garnishment or payroll tax service experience.
• D365, AX, or Great Plains experience.
• Fundamental Payroll Certification or Certified Payroll Professional designation.