Senior Paralegal

Cypress HCM; San Jose (CA); On-site; USD 61,992 - 66,124; Full time

Job summary

A legal staffing firm in California is seeking a mid-senior level Employment Legal Paralegal. The role involves managing litigation files, providing administrative support, and developing legal processes. Candidates must have in-house paralegal experience and be proficient in Microsoft Office and G-Suite. This is a contract position with a competitive pay rate of $48 per hour.

Qualifications

• Experience as an employment paralegal or case manager is required.
• Familiarity with litigation holds and discovery management.
• Proficient in data tracking and analytics for litigation.

Responsibilities

• Build and improve foundational systems for the Employment Legal team.
• Manage electronic and physical case files for employment-related litigation.
• Support internal investigations and compliance initiatives.
• Develop project plans and manage key documents for legal projects.

Skills

In-house employment paralegal/case manager experience

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Google Drive / G-Suite

Case management / eDiscovery tools (e.g., Exterro)

Billing / invoice management system

Data tracking and analytics

Cross-functional collaboration

Job description

Base Pay Range

$45.00/hr - $48.00/hr

Responsibilities

• Build and continuously improve the Employment Legal team’s foundational systems and processes that will enable the team to effectively support our business partners, including creation of standardized processes, automated workflows, and documentation management systems.
• Administrative Support:
  • Draft, review, and format a variety of legal documents, correspondence, and presentations.
  • Manage employment intakes and conduct initial review to ensure sufficient information and documentation submitted for Employment Legal team to advise. Prepare initial response to partnership intakes and manage response expectations.
  • Maintain updated Google Drive files for all intakes and correspondence. Ensure timely and accurate filing and record-keeping.
  • Schedule meetings, depositions, mediations, and other legal proceedings.
  • Assist with invoice management from outside counsel and vendors, ensuring accuracy and adherence to billing guidelines.
  • Assist with the development and implementation of Employment Legal processes and procedures to enhance efficiency.
• Litigation Management:
  • Manage and maintain comprehensive electronic and physical case files for all employment-related litigation, arbitrations, agency charges (e.g., EEOC, DFEH, DOL), and internal investigations.
  • Track key deadlines, statutes of limitations, and calendaring for all active matters.
  • Coordinate and organize discovery responses, including document collection, review, and production.
  • Assist with the preparation of legal pleadings, motions, briefs, and other court filings.
  • Liaise with outside counsel on ongoing matters, ensuring efficient information flow and adherence to company policies.
  • Maintain and update case files and systems with accurate and timely information.
• Compliance & Investigations:
  • Support internal investigations by organizing documents, scheduling interviews, and maintaining confidentiality.
  • Assist with compliance initiatives related to employment laws and regulations.
  • Help develop and maintain employment law resources and training materials for the HR and management teams.
• Project Management:
  • Develop and manage project plans for high priority projects, including build-out of key documents for goal setting, use case development, stakeholder engagement, roles and responsibilities (RACI), risks, milestones, and resource tracking.
  • Identify project gaps and blockers and take action to resolve them effectively.
  • Identify, build relationships with, communicate with, connect, and influence stakeholders to facilitate timely and effective progress of project.
  • Ensure the project's goals are attained or reprioritized if necessary.
  • Conduct retrospectives that assess and document learnings, analysis, and feedback from the project team.

Qualifications

• In-house employment paralegal/case manager experience a must have
• Special software or skills: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Drive / G-Suite
• Case management / eDiscovery tools (e.g., Exterro)
• Billing / invoice management system
• Litigation holds, discovery management, and document review/production
• Data tracking and analytics for litigation and employment matters
• Cross-functional collaboration (HR, IT, Employee Relations)

Seniority Level

Mid-Senior level

Employment Type

Contract

Job Function

Legal

Industries

Financial Services and Software Development

Pay Rate

$48/hour