Paralegal, Sr

5 Star Recruitment; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading recruitment agency is seeking an experienced employment paralegal to support legal teams by managing documentation, compliance, and litigation processes. The ideal candidate has 5-7 years of in-house experience and is proficient in Microsoft Office and case management tools. This role involves drafting legal documents, maintaining case files, and facilitating compliance initiatives within a dynamic environment.

Qualifications

• 5 - 7 years of in-house employment paralegal/case manager experience.
• Proficient in Microsoft Office Suite.
• Experience with case management and eDiscovery tools.
• Knowledge of billing and invoice management systems.

Responsibilities

• Draft and manage legal documents and correspondence.
• Handle employment intakes and reviews.
• Maintain case files and track deadlines.
• Assist with compliance initiatives and internal investigations.
• Develop project plans and manage project progress.

Skills

Litigation holds

Discovery management

Document review/production

Data tracking

Project management

Cross-functional collaboration

Tools

Microsoft Office Suite

Google Drive / G-Suite

eDiscovery tools (e.g., Exterro)

Billing / invoice management system

Job description

Build and continuously improve the Employment Legal teams foundational systems and processes that will enable the team to effectively support our business partners, including creation of standardized processes, automated workflows, and documentation management systems.

Administrative Support

• Draft, review, and format a variety of legal documents, correspondence, and presentations.
• Manage employment intakes and conduct initial review to ensure sufficient information and documentation submitted for Employment Legal team to advise. Prepare initial response to partnership intakes and manage response expectations.
• Maintain updated Google Drive files for all intakes and correspondence. Ensure timely and accurate filing and record-keeping.
• Schedule meetings, depositions, mediations, and other legal proceedings.
• Assist with invoice management from outside counsel and vendors, ensuring accuracy and adherence to billing guidelines.
• Assist with the development and implementation of Employment Legal processes and procedures to enhance efficiency.

Litigation management

• Manage and maintain comprehensive electronic and physical case files for all employment-related litigation, arbitrations, agency charges (e.g., EEOC, DFEH, DOL), and internal investigations.
• Track key deadlines, statutes of limitations, and calendaring for all active matters.
• Coordinate and organize discovery responses, including document collection, review, and production.
• Assist with the preparation of legal pleadings, motions, briefs, and other court filings.
• Liaise with outside counsel on ongoing matters, ensuring efficient information flow and adherence to company policies.
• Maintain and update case files and systems with accurate and timely information.

Compliance & Investigations

• Support internal investigations by organizing documents, scheduling interviews, and maintaining confidentiality.
• Assist with compliance initiatives related to employment laws and regulations.
• Help develop and maintain employment law resources and training materials for the HR and management teams.

Project Management

• Develop and manage project plans for high priority projects, including build-out of key documents re goal setting, use case development, stakeholder engagement, roles and responsibilities (RACI), risks, milestones, and resource tracking
• Identify project gaps and blockers and take action to resolve them effectively
• Identify, build relationships with, communicate with, connect, and influence stakeholders to facilitate timely and effective progress of project
• Ensure the project's goals are attained or reprioritized if necessary
• Conduct retrospectives that assess and document learnings, analysis, and feedback from the project team.

MUST HAVE

• 5 - 7 years of In-house employment paralegal/case manager experience.
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Google Drive / G-Suite.
• Case management / eDiscovery tools (e.g., Exterro).
• Billing / invoice management system.

Special Software or Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Drive / G-Suite
• Case management / eDiscovery tools (e.g., Exterro)
• Billing / invoice management system

Skills

• Litigation holds, discovery management, and document review/production
• Data tracking and analytics for litigation and employment matters
• Project management
• Cross-functional collaboration (HR, IT, Employee Relations)