Senior Operations & Grants Coordinator

American Red Cross; Fairfield (NJ); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401K with match

Paid time off

Job summary

American Red Cross is seeking a seasoned administrator to lead daily operations of regional support and business-office functions in New Jersey. You will oversee budgets, procurement, vendor relationships, HR/IT support, and records compliance while guiding volunteers and ensuring aligned operations.

The role requires strong organizational and interpersonal skills, experience with MS Office, and knowledge of applicable laws.

Qualifications

• Education: High School or equivalent; Associate's degree in Accounting, Business or Public Administration preferred or equivalent experience.
• Experience: 5+ years in financial or facilities operations/administrative roles in non-profit or government settings; experience with volunteers/board a plus.
• Skills: Planning, prioritizing, organizing work; attention to detail; strong interpersonal skills; MS Office; knowledge of employment laws; teamwork.

Responsibilities

• Monitor budget and expenditures; approve procurements; prepare forecasts; ensure programs stay within budget; guide grant reporting and delegations to volunteers.
• Coordinate facility activities; establish procedures; approve maintenance; build vendor relationships; analyze data for decisions; plan real estate; cross-divisional coordination.
• Provide volunteers training for admin transactions aligned with strategic goals.
• Analyze fleet records; manage fleet and personnel training/maintenance.
• Support event planning; train volunteers for insurance certificates, financial collections, and forms codes used for regulated items.
• Train staff on business software and escalate regional IT/phone issues.

Skills

Organizational skills

Interpersonal skills

Attention to detail

MS Office proficiency

Education

High School or equivalent

Associate's degree preferred (Accounting/Business/Public Admin)

Tools

EMAX

Job description

American Red Cross is seeking a seasoned administrator to lead daily operations of regional support and business-office functions in New Jersey. You will oversee budgets, procurement, vendor relationships, HR/IT support, and records compliance while guiding volunteers and ensuring aligned operations.

The role requires strong organizational and interpersonal skills, experience with MS Office, and knowledge of applicable laws.