Business Operations Coordinator

American Red Cross; Burlington (VT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA

PTO 9 days

11 holidays

401K match

Family Leave

EAP

Job summary

The American Red Cross in Burlington, VT is seeking a Business Operations Coordinator to support the regional finance, operations and administrative functions. You will monitor budgets, handle daily transactions, manage local vendor relationships, and lead facilities-related projects with a goal of ensuring programs run within budget and meet stakeholder needs.

You will also provide training to volunteers, coordinate procurement, support grant reporting, and maintain regional SOPs to standardize

Qualifications

• Education: High School or equivalent required.
• Associate’s degree in Accounting, Business or Public Administration preferred.
• Minimum 3 years of financial or facilities administrative support experience in nonprofit or similar settings.
• Strong MS Office proficiency and data/reporting capabilities.
• Travel is required throughout the Region with some travel outside of Region.

Responsibilities

• Handle related invoices, contracts and other agreements for Facilities.
• Work with vendors to manage procurement and services.
• Serve as administrative project lead for identified projects.
• Provide budget support including expense coding and financial reports.
• Lead system user/training for Business Applications and IT services.

Skills

Budgeting

Vendor management

Facilities management

MS Office

Team player

Project leadership

Education

High School diploma

Associate’s degree in Accounting, Business or Public Administration

Tools

Excel

Word

Outlook

PowerPoint

Job description

By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?

Join us—Where your Career is a Force for Good!

Job Description

WHY CHOOSE US?

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

Where Your Career is a Force for Good!

We are seeking a Business Operations Coordinator for our Burlington, VT office supporting the American Red Cross Northern New England Region.

WHAT YOU NEED TO KNOW (Job Overview)

The Business Operations Coordinator will perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, and running records/reports to support the finance, operational and administrative functions. Provide support, development and/or leadership guidance to all volunteers.

Specific Duties

• support the Facilities team by handling related invoices, contracts and other agreements.
• work with vendors
• service as administrative project lead for identified projects

Where Your Career Is a Force For Good

• Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.
• Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.
• Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status.
• Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs.
• Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.
• Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.
• Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

What You Need To Succeed

• Education: High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred.
• Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.
• Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Travel: Travel is required throughout the Region with some travel outside of Region.
• Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted).

Physical Requirements

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

Benefits For You

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 9 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance Program
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.