Executive Operations Coordinator

Easy Sell FL; Orlando, Northern (FL, KY); Hybrid; USD 45,000 - 70,000; Full time

Job summary

Easy Sell Florida is seeking an Administrative Operations Coordinator to keep calendars, tasks, and workflows running smoothly. This mission-critical role supports the executive team by managing schedules, handling emails and bills, and ensuring seamless personal and business logistics.

You will create SOPs, track expenses, and proactively solve issues while researching tools and vendors to boost efficiency in a hybrid Orlando-based environment.

Qualifications

• Proven experience supporting an executive or small team in a fast-paced environment.
• Love structure, checklists, and simplifying processes.
• Hyper-organized — nothing slips through the cracks.
• Tech-savvy with Google Workspace, CRMs, Slack, and task managers.
• Emotionally intelligent and service-minded — you like making others’ lives easier.
• Flexible and reliable — you handle surprises calmly.
• Bonus: Experience in real estate, bookkeeping, or operations.

Responsibilities

• Manage calendars, confirm appointments, and prevent scheduling conflicts for the executive team.
• Handle emails, bills, invoices, travel, errands, etc., with precision.
• Keep personal and business logistics flowing — maintenance to renewals.
• Track personal and company expenses and account info in simple dashboards.
• Anticipate problems and resolve them without team intervention.
• Create and maintain SOPs, checklists, and workflows for recurring tasks.
• Research tools, vendors, and services to save time and reduce friction.

Skills

Executive support

Hyper-organized

Tech-savvy

Emotionally intelligent

Flexible & reliable

Communication skills

Real estate operations

Tools

Google Workspace

CRMs

Slack

Task managers

Job description

Easy Sell Florida is seeking an Administrative Operations Coordinator to keep calendars, tasks, and workflows running smoothly. This mission-critical role supports the executive team by managing schedules, handling emails and bills, and ensuring seamless personal and business logistics.

You will create SOPs, track expenses, and proactively solve issues while researching tools and vendors to boost efficiency in a hybrid Orlando-based environment.