Administrative Operations Coordinator

Ally Building Solutions, LLC; Fort Myers (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

ALLY BUILDING SOLUTIONS in Fort Myers, Florida is seeking a General Administrative Coordinator to provide essential administrative and operational support across the organization. This role acts as a central point of support, helping resolve issues and maintain documentation accuracy while collaborating with internal teams.

You will partner with managers, prepare and track documents, manage data on costs and schedules, and help keep workflows efficient and organized in a fast-paced environment.

Qualifications

• 2–3+ years in administrative or office support roles.
• Strong organizational and communication skills with attention to detail.
• Experience with ERP systems and MS Office preferred but not required.

Responsibilities

• Partner with managers and internal teams to support daily operations.
• Prepare, maintain, and distribute documentation, reports, and internal communications.
• Create, process, and track purchase orders, requisitions, invoices, or similar records.
• Enter, verify, and maintain data related to costs, schedules, projects, or work in progress.
• Monitor work-in-progress reports, deadlines, and upcoming tasks to support operational planning.
• Review incoming documents for accuracy and resolve discrepancies.
• Assist with scheduling, coordination, and follow-up on assigned tasks or projects.
• Maintain organized digital and physical filing systems to support compliance and record retention.
• Provide professional customer service and communication with internal and external stakeholders as needed.

Skills

Attention to detail

Organizational skills

Time management

Prioritization

Communication skills

Problem solving

Tools

Microsoft Outlook

Microsoft Excel

ERP systems

Job description

ALLY BUILDING SOLUTIONS in Fort Myers, Florida is seeking a General Administrative Coordinator to provide essential administrative and operational support across the organization. This role acts as a central point of support, helping resolve issues and maintain documentation accuracy while collaborating with internal teams.

You will partner with managers, prepare and track documents, manage data on costs and schedules, and help keep workflows efficient and organized in a fast-paced environment.