Senior Operations Coordinator

Global Sports Jobs Limited; Florida; On-site; USD 55,000 - 75,000; Full time

Job summary

THE·TEAM is seeking a Senior Operations Coordinator to ensure events and projects run smoothly, covering order fulfilment, warehouse duties, travel to events, and on-site setup and teardown of structures. The role requires travel to 25-30 events annually and may involve non-standard hours.

You will lead an onsite crew and coordinate with executives and contract labourers to ensure successful productions. Ideal candidates will have 2+ years in event productions or operations, forklift experience,

Qualifications

• 2+ years in event productions or operations.
• 2+ years operating a forklift or ability to certify.
• General knowledge of construction or fabrication techniques.
• Skilled in using basic power tools and wrenches.
• Proficient in Microsoft Office Suite.
• Able to make time-critical decisions.
• Experience driving a 26' box truck and/or trailer.
• Ability to obtain a DOT medical card.
• Effective communication with diverse personnel.

Responsibilities

• Load and unload staging equipment, ensuring inventory is retrieved and returned to its proper place in the warehouse.
• Manage an onsite crew of contractors, labour and other full-time Operations Coordinators.
• Travel to events such as NASCAR, Indycar, golf tournaments and other activations in the entertainment industry.
• Execute on-site event work, including hands-on building and tearing down of stage structures and other assets.
• Attend daily operations meetings and establish tasks for the day.
• Perform other duties as assigned.

Skills

Forklift operation

Heavy machinery

Microsoft Office

Time-critical decisions

Truck driving

Team coordination

Event production

DOT medical card

Tools

Power tools

Job description

About the Role

The Senior Operations Coordinator ensures that events and projects are executed properly, covering order fulfilment, warehouse duties such as loading and unloading trailers, travel to events, and the building and tearing down of structures. The role plays an integral part during events, working within a team to achieve successful set-up and execution of event productions in line with set procedures and standard practice. The position requires travel to 25-30 events per year and may involve non-standard working hours depending on business needs. The holder must be organised, punctual and flexible, as requirements can change at a moment's notice.

Key Responsibilities

• Load and unload staging equipment, ensuring inventory is retrieved and returned to its proper place in the warehouse
• Manage an onsite crew of contractors, labour and other full-time Operations Coordinators
• Travel to events such as NASCAR, Indycar, golf tournaments and other activations in the entertainment industry
• Execute on-site event work, including hands-on building and tearing down of stage structures and other assets
• Attend daily operations meetings and establish tasks for the day
• Perform other duties as assigned

Required Experience & Qualifications

• 2+ years' experience in event productions or operations
• 2+ years' experience operating a forklift and other heavy machinery, or the ability to obtain forklift certification
• General knowledge of construction or fabrication techniques
• Skilled in using basic power tools and wrenches
• Skilled in Microsoft Office Suite
• Skilled in making decisions in a time-critical manner
• Skilled in driving a 26' box truck and/or pickup truck and trailer
• Ability to obtain a DOT medical card
• Ability to work and communicate with different types of personnel, including executives, officials, management, supervisors, A/V/L coordinators, clerical personnel, logistics personnel and contract labourers
• Ability to perform basic maths conversions
• Ability to fly on commercial airlines
• Ability to regularly lift and/or move objects up to 10 pounds, frequently lift and/or move objects up to 50 pounds, and occasionally lift and/or move objects weighing more than 100 pounds
• Strong organisational skills and attention to detail
• Punctuality

Preferred Skills

• Knowledge of inventory management systems, such as Flex

Workplace

• Travel to 25-30 events per year
• May require non-standard working hours based on business needs

About the Company

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by a belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence.