Senior Office Services Coordinator

Baker Tilly US; State College (Centre County); On-site; USD 34,000 - 50,000; Full time

Job summary

Baker Tilly US is seeking a Senior Coordinator, Office Services to support daily administrative and facilities operations at the State College office. This onsite role requires strong communication, multitasking, and proactive service mindset to ensure a safe, high-quality workplace.

Responsibilities include facilities readiness, meetings and events coordination, mail and shipping, vendor liaison, security, front desk support, supplies, and safety compliance.

Qualifications

• High school diploma or GED required; high school diploma preferred.
• 1 year of relevant experience required; 3–5 years preferred.
• Proven ability to communicate clearly, concisely, and proactively with team members and internal stakeholders.
• Ability to collaborate effectively and provide support to peers in a team-based environment.
• Demonstrated initiative in establishing productive relationships with stakeholders.
• Confidentiality and professional workplace decorum are essential.
• Proficiency with Word and Outlook; working knowledge of Excel and PowerPoint.

Responsibilities

• Facilities and Workplace Readiness: ensure offices, rooms, and spaces are maintained and ready.
• Meetings, Events & Catering Coordination: setup rooms, arrange catering, and resolve issues.
• Mail, Shipping & Courier Services: oversee daily mail/shipping and vendor communications.
• Lead duplicating projects for internal/external client deliverables.
• Vendor, Landlord & Property Management Coordination: manage work orders and vendor relations.
• Security Access, Badge & Onboarding Coordination: manage badges, space readiness, onboarding.
• Front Desk, Client Service and Workplace Experience: act as onsite contact and receptionist.
• Office Supplies & Breakroom Management: stock consumables and manage invoicing.
• Safety, Records, and Compliance: support drills, logs, inspections, and incident reporting.

Skills

Communication

Collaboration

Proactive service

Confidentiality

Microsoft Word

Outlook

Excel

PowerPoint

Education

High school diploma or GED

Tools

Word

Outlook

Excel

PowerPoint

Job description

Baker Tilly US is seeking a Senior Coordinator, Office Services to support daily administrative and facilities operations at the State College office. This onsite role requires strong communication, multitasking, and proactive service mindset to ensure a safe, high-quality workplace.

Responsibilities include facilities readiness, meetings and events coordination, mail and shipping, vendor liaison, security, front desk support, supplies, and safety compliance.