Senior Office Services Coordinator

Baker Tilly International; State College (Centre County); Hybrid; USD 34,000 - 50,000; Full time

Job summary

Baker Tilly is seeking a Sr. Coordinator, Office Services in State College, PA to oversee daily administrative and facilities operations. You will ensure a smooth, safe, high-quality workplace and guide coordinators on workflows and service standards.

The role requires strong communication, multi-tasking, and a proactive service mindset. Onsite work with meetings, events, mail, vendor coordination, and safety compliance are key components of this position.

Qualifications

• High school diploma or GED required.
• 1 year of relevant experience required; 3–5 years preferred.
• Strong communication, concise and proactive with stakeholders.
• Proficiency with Microsoft Word and Outlook.
• Basic knowledge of Excel/PowerPoint.

Responsibilities

• Facilities and Workplace Readiness: maintain and prepare the office and spaces; coordinate furniture setups and room resets.
• Meetings, Events & Catering: set up rooms, coordinate catering, manage on-site logistics.
• Mail, Shipping & Courier: oversee daily mail/shipping and train Coordinators.
• Duplicating projects: manage copying, assembly, scanning and distribution of client deliverables.
• Vendor & Property Management: coordinate work orders, monitor vendors, support contract tracking.
• Security & Onboarding: manage badges/keys, support onboarding and workspace turnover.
• Front Desk & Client Service: provide onsite reception coverage and address visitor needs.
• Office Supplies: stock and track consumables; manage vendor portals and invoicing.
• Safety, Records & Compliance: support safety drills; maintain logs and incident reporting.

Skills

Clear communication

Multi-tasking

Team collaboration

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Proactive service mindset

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Baker Tilly is seeking a Sr. Coordinator, Office Services in State College, PA to oversee daily administrative and facilities operations. You will ensure a smooth, safe, high-quality workplace and guide coordinators on workflows and service standards.

The role requires strong communication, multi-tasking, and a proactive service mindset. Onsite work with meetings, events, mail, vendor coordination, and safety compliance are key components of this position.