Senior Office Operations Specialist

Insight Global; Kennesaw (GA); On-site; USD 48,000 - 64,000; Full time

Job summary

Insight Global is seeking an organized Office Operations Coordinator to support the daily operations of our Kennesaw, GA office. The role focuses on creating a smooth, welcoming environment for employees and visitors, handling front desk duties, mail processing, supplies, and event logistics.

The ideal candidate has at least five years of office operations or related experience, strong Microsoft Office skills, and a proven ability to manage multiple tasks independently.

Qualifications

• Minimum 5 years of experience in office operations or in an elevated role in retail or support role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning internal systems.
• Highly organized, detail-oriented, and capable of managing multiple tasks independently.
• Flexible and adaptable to changing priorities.
• Friendly communication skills and a proactive, service-oriented mindset.
• Comfortable working on-site 5 days a week.
• Stable work history.
• Ability to lift to 50 lbs (e.g., paper boxes, about once a month).
• Knowledge of insurance industry.
• Associates or bachelors.

Responsibilities

• Answer phones and manage front desk.
• Process and distribute all mail, including FedEx and postage.
• Manage check processing for insurance payments and commissions.
• Order and maintain office and kitchen supplies; coordinate equipment repairs.
• Coordinate off-site storage logistics, including ordering and returning boxes.
• Handle daily office tasks such as unlocking the office, running postage, and preparing for the day’s operations.
• Organize and support company events, including ordering lunches and coordinating logistics.
• Liaise with building management and vendors for maintenance and service needs.
• Support internal teams with clerical tasks such as data entry, scanning, filing, and note-taking during training or meetings.
• Involved in projects such as events, office moves, overall office operations

Skills

MS Office Suite

Organizational skills

Multitasking

Communication skills

On-site work

Stable work history

Insurance knowledge

Education

Associates or Bachelor's degree

Job description

Insight Global is seeking an organized Office Operations Coordinator to support the daily operations of our Kennesaw, GA office. The role focuses on creating a smooth, welcoming environment for employees and visitors, handling front desk duties, mail processing, supplies, and event logistics.

The ideal candidate has at least five years of office operations or related experience, strong Microsoft Office skills, and a proven ability to manage multiple tasks independently.