Front Office Assistant

Insight Global; Duluth (GA); On-site; USD 35,000 - 52,000; Full time

Job summary

Insight Global’s client in Duluth, GA is seeking a Front Office Coordinator to manage day-to-day office administration for a print production facility, ensuring smooth front desk operations and timely communication.

The role assists HR and recruiting activities, supports inventory and production tasks, coordinates with vendors, and maintains office supplies and a clean, organized work environment. Strong MS Office skills and high attention to detail are required.

Qualifications

• 3+ years of administrative and office support experience.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• High attention to detail and strong organizational skills.

Responsibilities

• Serve as the primary point of contact for visitors, incoming calls, deliveries, and daily front office operations.
• Manage mail processing, document scanning, postage administration, and general office correspondence.
• Coordinate facility, equipment, and building maintenance needs with external vendors and service providers.
• Maintain office and kitchen supplies, ensuring a clean, organized, and productive workplace environment.
• Support recruiting activities by coordinating interviews, posting job openings, and assisting with candidate communications.
• Facilitate onboarding processes, including new hire paperwork and employee timekeeping compliance.
• Assist with inventory management, label creation, data entry, reporting, and research projects.
• Provide administrative and HR support to management while contributing to daily business operations and special projects.

Skills

Administrative support

MS Office

Detail-oriented

Job description

Insight Global’s client is seeking a Front Office Coordinator for a direct hire opportunity. The Front Office Coordinator will be responsible for the day-to-day office administration for a print production facility located in Duluth GA. This position requires a high attention to detail, the ability to multitask and a willingness to learn. This position assists with general administrative duties related to front desk and office operations as well as HR and recruiting and inventory and production support.

Key Responsibilities:

• Serve as the primary point of contact for visitors, incoming calls, deliveries, and daily front office operations.
• Manage mail processing, document scanning, postage administration, and general office correspondence.
• Coordinate facility, equipment, and building maintenance needs with external vendors and service providers.
• Maintain office and kitchen supplies, ensuring a clean, organized, and productive workplace environment.
• Support recruiting activities by coordinating interviews, posting job openings, and assisting with candidate communications.
• Facilitate onboarding processes, including new hire paperwork and employee timekeeping compliance.
• Assist with inventory management, label creation, data entry, reporting, and research projects.
• Provide administrative and HR support to management while contributing to daily business operations and special projects.

Required Skills & Experience:

• 3+ years experience with administrative and office support
• Proficient with MS Office Suite
• High attention to detail and organization skills